Pharmacy Procurement Services Deputy Manager - Band 5

at  North Bristol NHS Trust

Responsible for the management of the operational day to day functions of the Procurement and Stores goods receipt services teams including ensuring that levels of staffing are appropriate within the teams on a day-to-day basis, including through the use of e-Roster, approving annual leave requests in a timely manner, recording sickness absence of staff, and managing weekend/bank holiday cover. Support the Lead Pharmacy Technician with recruitment of staff within the Pharmacy Procurement and Stores goods receipt services. Ensure that processes within Pharmacy Procurement and Stores goods receipt services teams have been appropriately risk assessed, and that appropriate equipment is available to staff, and that records of maintenance are held for the equipment. Responsible for managing the workload dictated by service needs, prioritising work according to clinical need and service requirements, and ensuring the day-to-day operation of the pharmacy Procurement and Stores goods receipt services teams is carried out within expected key performance indicators.
Responsible for and works closely with all staff within the Procurement and Stores goods receipt services teams to ensure any supply problems or queries with stocks purchased are in an accurate and timely manner to minimise shortages while ensuring that quality and value for money are paramount. Ensures that continuing supply problems are effectively communicated to relevant Trust and departmental staff and liaises with Pharmacy Invoicing staff in connection with invoicing issues and problems and pricing queries. Works with Clinical Pharmacy Team Leaders, and Pharmacy Procurement Lead to identify, plan, and develop new opportunities for Procurement and Stores goods receipt services, produce timetables for new service/system implementation, ensuring deadlines are met that have been agreed with all key decision makers. Maintain the correct CMU contract information on the pharmacy computer system and ensure this information is communicated correctly in a timely manner.
Work with 3rd party providers to maintain continuity of supply ensuring any supply problems or queries are resolved and/or effectively communicated within the Trust. Communicate effectively with pharmacy staff, wider trust staff, and Suppliers, to ensure that queries and issues are resolved in a timely manner. The ability to demonstrate innovation and flexible thinking, to be self-motivated and have a high level of accuracy and attention to detail. Excellent time management skills and the ability to work systematically and methodically with a very high degree of accuracy.
Responsible for ensuring that Standard Operating Procedures (SOPs) are in place, written, implemented, updated, and relevant to the task being carried out within the Procurement and Stores goods receipt services teams areas of Pharmacy. Support any delegated actions regarding all levels of drug recalls and ensure that any actions required by the Pharmacy Procurement and Stores goods receipt services teams are completed, retrieving and quarantining stock where appropriate. Ensures that any service changes or issues are effectively communicated to all relevant Trust and Departmental Staff. Deals with urgent medication requests in a prompt and timely manner to ensure that patient treatment is not compromised.
Responsible for working with multidisciplinary healthcare teams to review and develop existing services and implement new services, Developing training programmes for new staff and rotational staff, responsible for training and developing new Procurement and Stores goods receipt services staff and rotational staff including competency assessment and sign off. Participates in the induction programme for all appropriate new staff to ensure they are aware of essential Procurement and Stores goods receipt services procedures. Undertakes continuing Professional Development to maintain a high level of professional knowledge and competence in relation to Procurement services. To investigate complaints involving or relating to Procurement and Stores goods receipt services, taking appropriate action, developing, and implementing necessary changes in practice to ensure improvement.
Reviewing Datix to improve service provision. Run regular reports to monitor and record Procurement and Stores goods receipt services team workload statistics and complete QMM data. Takes responsibility for collection and accuracy of procurement and stores good receipt services KPI data. Ensures that all systems and processes related to the smooth running of the Procurement and Stores goods receipt services are followed, and prepare the way for future developments, including but not limited to electronic working, to ensure that NBT Procurement and Stores goods receipt services are of a consistently high standard.
Keep up to date with current pharmaceutical practice and knowledge as required for personal and departmental development. Line manager responsibilities including but not limited to; appraisals and objective setting, sickness absence management, disciplinary and performance matters, workload allocation, E-Rostering, development of training packages and induction programmes, and recruitment of new staff. Responsible for producing and reviewing standard operating procedures for own work area as well as processes and procedures that involve service changes that will impact on other sections/departments and, ultimately, patients and ward stock supply services. To ensure these standard operating procedures and process changes are communicated thoroughly to all relevant sections/departments whilst ensuring all staff training is current and valid in line with SOPs in all aspects of services for Procurement and Stores goods receipt services Responsible for ensuring all staff are trained in, understands, and implements, safe practices, ensuring there are no barriers to understanding all aspects of the training as dealing with a wide variety of staff with different abilities - trains pre-registration Pharmacists and student Technicians in all aspects of Pharmacy Procurement and Stores goods receipt Deputise the Specialist Pharmacy Technician: Procurement services.
Carry out operational activities as part of the Supply Services weekend rota. Any other duties, which may be required by the Director of Pharmacy for the benefit of the service. All Pharmacy staff involved in all aspects of Good Distribution Practice (EU GDP 2013/C 343/01) have a personal responsibility to ensure that all activities undertaken within NBT Pharmacy Services are compliant with Good Distribution Practice (EU GDP 2013/C 343/01) and all relevant department procedures are followed effectively. All Pharmacy staff involved in the supply of medicines need to ensure they and the process of supply is compliant with all relevant legislation.
For stock supply (including any medicine supplied under the WDA (H) Licence) Good Distribution Practice (EU GDP 2013/C 343/01) must be followed at all times. Staff have a personal responsibility to ensure that all activities undertaken within NBT Pharmacy Services are compliant with Good Distribution Practice (EU GDP 2013/C343/01) and all relevant department procedures are understood and followed appropriately. All Staff must complete the required training sessions in relation to both GDP and WDA (H) annually as identified by the Pharmacy training team. This job description is an outline of the key tasks and responsibilities of the post and is not intended to be an exhaustive list.
The job may change over time to reflect the changing needs of the Trust and commissioning arrangements, as well as the personal development needs of the post-holder, and will be subject to periodic review in association with the post holder

Please refer the Job description for details