Planning and Performance Management Officer

at  World Health Organization

Grade: P3
Contractual Arrangement: Fixed-term appointment
Contract Duration (Years, Months, Days): 2 years ( (subject to 1st year probation period, availability of funds and satisfactory performance)
Job Posting: Jun 13, 2024, 1:19:50 AM
Closing Date: Jul 4, 2024, 4:59:00 PM
Primary Location: Denmark-Copenhagen
Organization: EU/EDD Executive Director’s Division
Schedule: Full-time
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.

EDUCATION

Essential: University degree (Bachelor’s level) in an area relevant to management, information and data analytics or a similar sub-area in technology, science or public health.
Desirable: Master’s degree in management or related field.

EXPERIENCE

Essential: At least 5 years of progressive experience dealing with planning, monitoring, assessment, information management, data analytics or similar areas in the area of public health in an international institution or organization. At least 2 years’ experience in conducting work planning exercises on organizational ERP systems, coordinating across with internal stakeholders at multiple levels (country, regional and/or global).
Desirable: Experience in programme management, performance monitoring and results-based management.

SKILLS

• Demonstrated sound knowledge of results-based management frameworks, planning, monitoring and evaluation, including managing indicator databases and their analysis.
• Proven excellent analytical and data organization skills, ability to interpret data and metrics and extrapolate trends from the key exercises to inform decision making (eg trends in regional programmatic priorities from the strategic planning and in achievements and challenges from the regular monitoring exercises).
• Demonstrated ability to coordinate with effectively and mobilize team members to identify practical solutions to issues.
• Demonstrated experience in the development of supporting tools and systems.in the context of planning, monitoring and evaluation related organizational exercises.
• Emotional intelligence: ability to identify and manage one’s own emotions, as well as helping others to do the same.

USE OF LANGUAGE SKILLS

Essential: Expert knowledge of English.

DESCRIPTION OF DUTIES

To provide specialist technical support for the organizational results planning and monitoring function in the Regional Office for Europe. This includes: provision of advice to facilitate and ensure the alignment between the work of the technical divisions and country offices and the WHO managerial frameworks (General Programme of Work and Programme Budget); ensuring the availability of functional tools and platforms to effectively deliver work in this area; facilitating capacity building initiatives related to the planning and monitoring exercises across the regional and country level, actively promoting the principles of WHO results-based management across the office at all levels. This work informs the corporate processes of priority setting, reporting and evaluation in the WHO European Region .

KEY DUTIES:

1.In the context of results planning exercises, conduct analysis of critical planning information provided by the WHO/Europe budget centre owners including checks against human resources capacity, costs, financial resources and risks to ensure evidence-based results planning.
2.In the context of results planning and evaluation exercises, develop systems or platforms for coordination, monitoring, data management and reporting that promote the results coordination alignment across the three levels of the Organization.
3.Perform data analytical work in support of the corporate monitoring, performance assessment and reporting processes .Develop relevant tools for analysis. Prepare and maintain the necessary ERP system requirements for the results coordination team exercises, including updates and maintenance of the PRM Sharepoint, providing advice on relevant issues and solutions.
4.Develop and maintain detailed guidance notes for staff/users for the WHO European Region exercises related to strategic and operational planning, monitoring and performance assessment, including standard operating procedures and reference materials such as videos and job aids among other, and generally ensure that sufficient support is provided to all relevant staff during the planning, monitoring and performance assessment exercises.
5.Work closely with Information and Communications Technology (ICT) and WHO headquarters on the provision of support and trouble shoot of the ERP system (GSM/SPM) in the context of planning, monitoring and performance assessment and serve as the PRM focal point for system related issues during those exercises.
6.Liaise and collaborate with the organizational risk focal point on the identification of risks in relation to results planning, to ensure that risks and risk mitigation strategies are considered during planning exercises.
7.Provide technical specialist support and advice to WHO/Europe stakeholders at all levels involved in planning, monitoring and performance assessment, including country offices, divisions and technical area networks, to ensure consistency and coherence with Organization policies and practices in the area of organizational results planning and evaluation.
8.Organize and manage briefings, trainings and other capacity building activities in the context of planning, monitoring and performance assessment in coordination with the PRM Help Desk.
9. Perform other related duties within the scope and remit of the function, as assigned by the team, unit and division.