Planning Manager

at  California State University

Job no: 540365
Work type: Management (MPP)
Location: Pomona
Categories: MPP, At-Will, Full Time, Safety, On-site (work in-person at business location)
Type of Appointment: Full-Time, Management Personnel Plan (MPP II)
Anticipated Hiring Amount: Up to $11,250 per month (Commensurate with qualifications and experience)
Work Hours: Monday – Friday 8:00am-5:00pm

QUALIFICATIONS

• Equivalent to graduation from a four-year college or university.
• Five years of progressively responsible administrative or professional experience which demonstrates ability to conduct complex analyses of problems in assigned functional areas or The rank of Associate Professor or higher In a four-year college or university and demonstrated experience in research or special study work may be substituted for up to four years of experience.
• Valid California Driver’s license and insurance.
  Thorough knowledge of the principles of management and organization; and of administrative survey principles and techniques and skill in their applications; thorough knowledge of the subject area of assignment. Ability to plan, organize, manage, conduct and participate in major capital planning and programming studies; ability to relate the overall objectives and policies of the Trustees, the Office of the Chancellor and the administration and faculties of the campus to the studies; ability to see the interrelationships within and among the various educational, administrative and fiscal programs on the campuses; sensitivity to the special needs of various campuses because of different size, location, characteristics and circumstances; ability to approach problems objectively; ability to present findings and recommendations clearly and |diplomatically and to reconcile, to the extent possible, various divergent points of view; ability to utilize complex statistical and various analytical research methods; ability to draw conclusions and develop recommendations; ability to prepare written reports; ability to develop and maintain high level contacts including the leading of meetings and negotiations.

PREFERRED QUALIFICATIONS

• A Bachelor’s degree in architecture, engineering, urban planning, construction management, business administration, accounting or related field or equivalent combination of education and experience. Five years of campus planning experience demonstrating the application of the methods, practices and procedures of facilities and space planning, capital project design and construction, fiscal management, budgetary preparation, scheduling and control techniques.
• Excellent communication skills, verbal and written.
• Excellent skills in developing and maintaining effective and collegial working relationships.
• Experience supervising technical and administrative staff. Current computer knowledge and skills with the Microsoft Office Suite. Excellent time-management skills. Ability to manage multiple priorities and meet established deadlines.
• Knowledge and understanding of CSU Capital Planning, Design and Construction policies, standards and procedures related to campus facilities and space management, or from a comparable higher-education institution.
• Knowledge of capital funding, planning, design, construction and CEQA practices, processes, procedures; professional service agreements and construction contract administration. Ability to work in an inclusive university environment, possess team building skills and be able to professionally communicate through written, verbal and graphic means.
• This position evaluates the ongoing design activities and makes or recommends improvements, as needed. Incumbent must demonstrate excellent written, oral and presentation skills; exhibit a team player attitude; knowledge of budgeting principles; knowledge of standard PC office, CAD, Geographical Information Systems (GIS) applications; knowledge of contract administration principles.

Collaboration

• Contributes to the mission and vision of CPP and models the campus’ core values in all facets of the work.
• Collaborates with CPP directors and managers to ensure a high level of customer service, communication, and transparency, as it relates to capital planning and programming decisions.
• Works closely with colleagues to ensure the integration of programmatic, facilities, risk management, and financial planning; develop/deliver physical planning presentations for leadership, administrative, and faculty audiences; and perform a consultative function for program planning and evaluation for academic and administrative departments including supporting space planning needs.
• Facilitate interdisciplinary teams to ensure diverse perspectives are considered in campus planning initiatives.
• Participates as the representative on community/university-wide planning groups, and neighborhood activities related to the planning, inter-institutional coordination, and improvement of campus properties.
• Serves as a senior advisor and subject matter expert on all campus physical planning matters, including organizing and staffing the campus Master Plan Committee.

Campus Planning

• Manages and guides campus planning and space management professional staff in the performance of their daily responsibilities, which include master plan revisions, site planning, environmental clearance, conduct of feasibility studies, space utilization analyses, facility program development, and documentation of facilities assets and infrastructure and facilities master planning.
• Lead the evaluation and prioritization of capital projects, ensuring alignment with institutional priorities and available resources.
• Provides analytical and technical expertise for building, architectural, and space layouts and design, space utilization and scenario planning, building and infrastructure condition assessment and renewal planning, project scope development, facility programming, and strategic planning of physical campus development.
• Prepares and advances capital budgets and program requirements for the campus’s five-year capital plans inclusive of building consensus amongst campus stakeholders and presenting to senior leadership.
• Evaluate existing campus infrastructure and recommend strategies for optimization and sustainability, including transportation, utilities, and green spaces.
• Provides strategic direction on land use planning and entitlement matters affecting university-owned or leased properties, including coordination with Foundation Enterprise real estate and other auxiliary offices.
• Provides oversight to ensure the university complies with the California Environmental Quality Act (CEQA) as it relates to all land use and infrastructure development proposals.
• Lead policy development in the areas of sustainability and resiliency planning, as they pertain to the campus master plan and strategic planning.

Organizational Excellence

• Provides supervision, direction, coordination, and training for the professional, technical, and clerical staff assigned to the Campus Planning Division; assigns work to staff based on their abilities; manages and tracks the workload for the division; functions as the Campus Planning Manager and sets administrative policies.
• Establish and maintain policies, procedures, and guidelines for campus planning and development activities, as well as CEQA environmental clearance procedures.
• Provide leadership and guidance to staff involved in campus planning, fostering a culture of collaboration, innovation, and accountability.
• Monitor and evaluate the effectiveness of campus planning initiatives, adjusting as needed to achieve desired outcomes.
• Prepare reports, presentations, and other communication materials to update university leadership and stakeholders on campus planning efforts.
• Establish GIS mapping and analytical capabilities within the division to enhance data-driven decision-making and spatial analysis in campus planning initiatives.
• Stay abreast of best practices, trends, and emerging technologies in campus planning and higher education to ensure the university remains competitive and responsive to evolving needs.