Planning Operations Executive (Healthcare)

at  ELITEZ ASSOCIATES PTE LTD

JOB SUMMARY:

• Industry: Healthcare
• Working location: Depot Road
• Employment type: Permanent, full-time

JOB REQUIREMENTS:

• Diploma in any discipline with at least 5 years working experience, preferably in a hospital setting
• Proficiency in Microsoft Word, Excel, and Powerpoint
• Possess strong analytical, communication, written and presentation skills.
• Ability to work independently and in a team and across teams with minimal supervision
• Attention to detail, ability to prioritize workload, be well organized and multi-task in a smart and timely fashion
• Ability to work in a fast paced and dynamic work environment
• Agile, self-motivated, independent and problem solver
  By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.
  We regret that only shortlisted candidates will be notified.
  Registration No: R2311383

• Provide full spectrum administrative and secretarial support to the hospital planning team, including scheduling, preparing reports, drafting correspondence, organizing records and files, answering queries, booking meetings, and supporting department projects
• Schedule and conduct onboarding sessions to review company policies, benefits, systems training, and set up workspaces
• Ensure new hires complete the necessary paperwork and have access to required tools and accounts
• Maintain inventory of department assets, including office supplies, electronics, furniture, and equipment. Process orders, track shipments, and coordinate installation and maintenance. Manage check-in/check-out procedures
• Assist in the annual budget preparation, including compiling expense reports and forecasts. Track department expenditures, process invoices, and reconcile budget utilization
• Maintain department calendars, schedules, and shared resources. Schedule conference rooms and AV equipment
• Organize and coordinate meetings, workshops, and events related to hospital planning with internal and external stakeholders to facilitate the smooth progression of planning activities. Prepare and distribute meeting agendas, minutes, and follow-up action items
• Organize and coordinate local and overseas study visits for the hospital planning team, including making travel arrangements, budgeting and preparing pre and post-trip reports
• Assist in coordinating project timelines (e.g., user engagement workshops) and ensuring deadlines are met