Plumbing Administrative Assistant

at  Wiehler Mechanical Ltd

ABOUT US

Wiehler Mechanical Ltd. is a trusted name in the plumbing and HVAC industry, with over 40 years of experience serving the Calgary area. Our mission is to provide top-quality services to our clients while creating a positive and inclusive work environment for our team members. We value professionalism, excellence, and safety in all aspects of our work. As part of our team, you’ll have the opportunity to work alongside skilled professionals and learn from their expertise. We take pride in our reputation for delivering outstanding results and exceeding client expectations.

QUALIFICATIONS:

• 3+ years of administrative experience
• 1+ years of plumbing administration experience
• Basic knowledge of the plumbing industry
• Proficiency with Microsoft applications, including Excel, Outlook, and Word
• Strong attention to detail
• Great organizational abilities
• Experience with WhatsApp Messenger is an asset
• Experience with Tradesware Software is an asset

JOB DUTIES & RESPONSIBILITIES:

We are seeking a reliable and organized Plumbing Administrative Assistant to join our team. The ideal candidate will provide administrative support to the plumbing department, ensuring smooth operation of daily tasks and efficient communication between internal and external stakeholders. From answering incoming calls and emails to creating and maintaining job files, your day will be a dynamic mix of responsibilities. You’ll play a crucial role in obtaining city permits, communicating with vendors and contractors, and ensuring our database and spreadsheets are up-to-date. Your attention to detail and organizational skills will contribute to the efficiency and success of our plumbing department. As our Plumbing Administrative Assistant, you’ll enjoy a competitive wage of $24 - $28 per hour, based on your experience, along with health, dental, and a matching RRSP program.

KEY RESPONSIBILITIES:

• Provide administrative support to the plumbing department, including but not limited to answering phones, responding to emails, and handling correspondence.
• Maintain and update records, databases, and filing systems related to plumbing projects, clients, and inventory.
• Create and maintain job files including invoicing and creating POs.
• Obtain city permits.
• Coordinate with vendors, suppliers, and subcontractors to ensure timely delivery of materials and services.
• Communicate effectively with clients to address inquiries, schedule appointments, and follow up on service requests.
• Handle large volumes of data entry with high level of accuracy.