Portfolio Management Office, Analyst

at  AIA

At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone.
It’s about finding new ways to not only better people’s lives, but to better the communities and environments we live in. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030.
And to get there, we need ambitious people who believe in playing an important part in shaping that future. People seeking unmatched career and personal growth opportunities, who are driven to work with, and learn from some of the most inspiring and supportive leaders in the business.
Sound like you? Then read on.
About the Role
Responsible in portfolio management at enterprise level by applying ‘best-practice’ Project Delivery and management approach to support and ensure standard project management framework, process and tools are used for project delivery.
Position Objective:

Main focus of this role under prevailing corporate priorities is accountability for the following:-

• Apply project portfolio management framework as the governance of Project Management Office (PMO) across organization adhering to the standards provided in project and program management
• Roll down PMO standards to respective project / divisional level in leading business initiatives for successful and quality implementation
• Support decision making on project prioritization and implementation as well as improvement recommendation required to mitigate project risk and improve investment returns
• Develop project portfolio reporting required for internal and external stakeholders on periodic basis
• Consolidate, verify and analyze key project & program details and implement administrative functions within PMO
• Track, monitor and analyze funding pool to ensure funding is utilize effectively to deliver maximum investment return
• Ensure compliance with project & program management standards, policies, procedures, and templates are adhered at project & program level
• Utilize project portfolio management tool established in the organization to standardize reporting and stakeholder management

Roles and Responsibilities:

• Supporting product managers with successful delivery of their projects / programs, leading to the growth of a business
• Supply right level of information to assist decision making on project prioritization, implementation and improvement recommendation to mitigate project/program risk and improve investment returns
• Support portfolio management activities in the entire project lifecycle – from concept, feasibility & financing; through planning, statutory process & design; into procurement, construction, commissioning & operational readiness
• Track projects’ performance including project financials, resource management, vendor management during implementation stage additional to project progression and critical metrics and benefit realization post implementation
• Develop status report required for collaborators’ update
• Cultivate and support an ethical culture to fulfill legal and compliance requirements, and encourage integrity amongst collaborators
• Perform other responsibilities and duties periodically assigned by supervisor in order to meet operational and/or other requirements
• Demonstrate deep technical capabilities and professional knowledge, ability to quickly assimilate to new knowledge, and possess in depth business insight

Financial and Non-Financial Measures:
Performance Metrics: Based on Performance Management goals set and Critical Capabilities (typically project based delivery metrics, budget management)
Communication Requirements:

Have insights and know how to handle various collaborators at a timely manner to get agreement, negotiate decisions and influence divisional change

• Internal: All level of collaborators from senior leadership to working level.
• External: Vendors, consulting firms, implementation partners, business partners, distributors (life planners/brokers/bancassurance financial planner)

Minimum Job Requirements:

• Candidate must possess Bachelor/Master Degree or equivalent experience from a recognized University. Certified Project Management, SCRUM or AGILE practitioner will be at advantage.
• At least 2 - 4 year(s) of related working experience is required for this position. Preferably from large financial, telecommunication, health service or information technology industries.
• Strong collaborators’ management and people influencing skills.
• Excellent communication skills, both written and verbal
• Able to establish positive relationships within short period of time and maintain optimally.
• Able to independently implement projects within scope, budget, encouraged output with excellence.
• Detailed orientated, and keenness for evident by numbers and analytics.
• Flexible and adaptable to project environment to accept the change.
• Experience with large-scale project / program implementation and familiar with project management methodology & lifecycle

Reporting Structure and Supervisory / Managerial Responsibilities:
This role reports to Associate Director, Technology Governance
This role has no direct reports.
Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.
You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date

Main focus of this role under prevailing corporate priorities is accountability for the following:-

• Apply project portfolio management framework as the governance of Project Management Office (PMO) across organization adhering to the standards provided in project and program management
• Roll down PMO standards to respective project / divisional level in leading business initiatives for successful and quality implementation
• Support decision making on project prioritization and implementation as well as improvement recommendation required to mitigate project risk and improve investment returns
• Develop project portfolio reporting required for internal and external stakeholders on periodic basis
• Consolidate, verify and analyze key project & program details and implement administrative functions within PMO
• Track, monitor and analyze funding pool to ensure funding is utilize effectively to deliver maximum investment return
• Ensure compliance with project & program management standards, policies, procedures, and templates are adhered at project & program level
• Utilize project portfolio management tool established in the organization to standardize reporting and stakeholder managemen

Roles and Responsibilities:

• Supporting product managers with successful delivery of their projects / programs, leading to the growth of a business
• Supply right level of information to assist decision making on project prioritization, implementation and improvement recommendation to mitigate project/program risk and improve investment returns
• Support portfolio management activities in the entire project lifecycle – from concept, feasibility & financing; through planning, statutory process & design; into procurement, construction, commissioning & operational readiness
• Track projects’ performance including project financials, resource management, vendor management during implementation stage additional to project progression and critical metrics and benefit realization post implementation
• Develop status report required for collaborators’ update
• Cultivate and support an ethical culture to fulfill legal and compliance requirements, and encourage integrity amongst collaborators
• Perform other responsibilities and duties periodically assigned by supervisor in order to meet operational and/or other requirements
• Demonstrate deep technical capabilities and professional knowledge, ability to quickly assimilate to new knowledge, and possess in depth business insigh