Post Award Specialist

at  University of Colorado

JOB SUMMARY

Within the University of Colorado Denver | Anschutz Medical Campus Department of Emergency Medicine, COMBAT and ATLAS are currently seeking applications for a Research Services Open Rank (Intermediate to Principal Professional) Post-Award Specialist. This is a full-time, University Staff (non-classified) position, will be responsible for managing the administration of grants and management of regulatory processes involving grants and contracts for COMBAT and ATLAS.
Using available resources, this position will investigate discrepancies and incorporate feedback to ensure accurate financial reporting on grants. This position will also verify transactions and details posted to the General Ledger (GL), handle payroll changes and transfers related to grants, as well as conduct other budget proposals and analyses as requested. This position will be faced with multiple priorities, as well as difficult situations, and will be required to be flexible, adaptive, and able to articulate thoughts and explanations to those with varying levels of understanding in finance and budgeting.

Key Responsibilities:

• Assist with the grant and contract operations for COMBAT and ATLAS in the Department of Emergency Medicine.
• Serve as a backup for developing and submitting grant applications, contributing to both pre- and post-award processes.
• Review grant notices of award and granting agencies’ policies to identify specific policies, rules, and deadlines. Establish correct funding and personnel effort for each sponsored project and manage subcontracts and purchase orders as needed.
• Analyze cash balances, reconcile expenditures, assist in subrecipient monitoring, prepare journal entries and process payroll expense transfers and funding distribution updates for all sponsored projects.
• Develop and maintain accurate budget projections and prepare comprehensive budget/reporting/forecasting tools for internal and external stakeholders.
• Prepares prior approval request, carry-forward requests, amendments, and no cost extensions. Collaborate with OGC during closeout process and assists with preparing financial report.
• Act as custodian for PI gift card programs and complete quarterly reconciliations.

This description is a summary only and describes the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

MINIMUM QUALIFICATIONS:

Intermediate Level:

• Bachelor’s degree in accounting, business, business administration, finance, healthcare administration or management, or other closely related field from an accredited institution.
• A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.
• One (1) year of experience in sponsored project administration, finance, accounting, and/or grants

Senior Level

• Bachelor’s degree in accounting, business, business administration, finance, healthcare administration or management or other closely related field from an accredited institution.
• A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.
• Two (2) years of professional grant and contract experience.

Principal Level

• Bachelor’s degree with an emphasis in Accounting, Finance or Business-related major.
• A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.
• Three (3) or more years of professional grant and contract experience.

Applicants must meet minimum qualifications at the time of hire.

PREFERRED QUALIFICATIONS:

• Experience with Info Ed Proposal Development System or similar grant submission software.
• Familiarity with CU Data, A2E, HCM and CU Marketplace.
• Experience working in an academic environment or medical center.
• Proficiency with PeopleSoft (HRMS &/or Finance).
• Grant and/or contract experience both pre and post.
• Experience with executing and managing subcontracts
• Research administration experience.
• Experience with Department of Defense research grants and contracts.
• Master’s degree from an accredited college or university in a related field.

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Excellent attention to detail.
• Ability to prioritize and handle multiple competing deadlines in a fast-paced environment.
• Ability to maintain a high level of confidentiality with sensitive information.
• Demonstrated ability to use spreadsheets, word processing, email and calendar software.
• Ability to tolerate a high degree of ambiguity yet work effectively to fulfill the mission, goals and objectives of the department.
• Ability to understand and interpret complex guidelines and regulations for salary caps, facilities and administrative cost calculations, funding restrictions.

• Assist with the grant and contract operations for COMBAT and ATLAS in the Department of Emergency Medicine.
• Serve as a backup for developing and submitting grant applications, contributing to both pre- and post-award processes.
• Review grant notices of award and granting agencies’ policies to identify specific policies, rules, and deadlines. Establish correct funding and personnel effort for each sponsored project and manage subcontracts and purchase orders as needed.
• Analyze cash balances, reconcile expenditures, assist in subrecipient monitoring, prepare journal entries and process payroll expense transfers and funding distribution updates for all sponsored projects.
• Develop and maintain accurate budget projections and prepare comprehensive budget/reporting/forecasting tools for internal and external stakeholders.
• Prepares prior approval request, carry-forward requests, amendments, and no cost extensions. Collaborate with OGC during closeout process and assists with preparing financial report.
• Act as custodian for PI gift card programs and complete quarterly reconciliations