Practice Assistant
at Hogan Lovells
Singapore, Southeast, Singapore -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 29 Jul, 2024 | Not Specified | 02 May, 2024 | 5 year(s) or above | Database Systems,Powerpoint,Sensitive Information,Communication Skills,Microsoft Word,Excel | No | No |
Required Visa Status:
Citizen | GC |
US Citizen | Student Visa |
H1B | CPT |
OPT | H4 Spouse of H1B |
GC Green Card |
Employment Type:
Full Time | Part Time |
Permanent | Independent - 1099 |
Contract – W2 | C2H Independent |
C2H W2 | Contract – Corp 2 Corp |
Contract to Hire – Corp 2 Corp |
Description:
Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.
Reporting to the Regional Operations Manager, the Practice Assistant will provide support to lawyers in our Singapore office undertaking tasks including but not limited to:
- Formatting of legal documents
- Time entry
- Preparation of invoices and expense reimbursements
- Initiating conflicts checks and new business intake processes
- Arranging meetings and conference calls
- Maintaining the contact database for lawyers
- Maintaining physical and electronic filling systems
- Assisting with the preparation of presentation materials
- Preparing Excel spreadsheets
- Coordinating with office administration staff for delivery and other relevant arrangements
- Providing assistance in internal and external events
- Screening incoming calls
- Archiving inactive files
- Providing coverage when other secretaries are on vacation or in need
- Other duties as assigned
Qualifications and Experience:
- A minimum of 5 years’ experience in a similar role, preferably in an international law firm environment.
- Excellent personal communication skills and strong organizational abilities.
- High attention to detail, including exceptional proofreading skills.
- Ability to perform under pressure, independently and as part of a wider business services team.
- Consistent positive attitude with a “can do” mentality.
- Proven discretion and trust in dealing with confidential and sensitive information.
- Advanced PC skills, including Microsoft Word, PowerPoint and Excel, and ability to learn new IT skills such as InterAction and other database systems.
LI-WS
Responsibilities:
- Formatting of legal documents
- Time entry
- Preparation of invoices and expense reimbursements
- Initiating conflicts checks and new business intake processes
- Arranging meetings and conference calls
- Maintaining the contact database for lawyers
- Maintaining physical and electronic filling systems
- Assisting with the preparation of presentation materials
- Preparing Excel spreadsheets
- Coordinating with office administration staff for delivery and other relevant arrangements
- Providing assistance in internal and external events
- Screening incoming calls
- Archiving inactive files
- Providing coverage when other secretaries are on vacation or in need
- Other duties as assigne
REQUIREMENT SUMMARY
Min:5.0Max:10.0 year(s)
Legal Services
HR / Administration / IR
Legal Services
Graduate
Proficient
1
Singapore, Singapore