Primary School Office Manager - SPARK Ferndale - 2024

at  SPARK Schools

ABOUT SPARK SCHOOLS

Watch our Vision Video: https://www.youtube.com/watch?v=hOU0TYnNsZo
Take a tour of our Website: https://sparkschools.co.za/
SPARK Schools is a social impact disruptor and is leading change in the education space through its network of affordable private schools. The SPARK Schools network provides transformational education innovation through Africa’s first blended learning model, which elevates student achievement and provides the tools teachers need to serve their students effectively.
The blended learning model, which combines classroom teaching and online instruction, allows teachers to anticipate student needs and equips schools to provide personalized education at an affordable cost. SPARK Schools is pioneering this transformative education model to ensure the accessibility of university and careers for all.
SPARK Schools is a high growth, mission and values-driven entrepreneurial organisation, operating 21 primary schools, 5 high schools and serving over 15,500 families in 2024. We are looking for dynamic people to join our team.
Reports To: School Operations Manager

REQUIREMENTS

Responsibilities:

• Maintain accurate student information records on the student information system, including daily student attendance.
• Provide school tours to prospective parents and serve as a liaison during the enrolment process, including collecting personal documentation for enrolment files.
• Assist in managing day-to-day facilities and maintenance issues, including facilitating visits by maintenance suppliers.
• Place procurement orders and receive delivery of supplies.
• Perform clerical duties, including answering phones, taking and distributing messages, and corresponding with parents and staff members via e-mail.
• Assist with ad hoc operational tasks, such as data submission, stock-taking or event set-up, as requested by the school leaders.
• Attend to sick or injured children and liaise with parents/guardians about their children.
• Communicate and collaborate professionally with school staff as required. Participate actively in staff development opportunities as a member of the SPARK Schools team.
• Conduct self in a professional manner at all SPARK Schools events and to all stakeholders.

QUALIFICATIONS:

The ideal candidate will possess the following qualifications and experience:

• Experience
• Previous experience managing or working with primary school-aged children
• Administration
• Customer service
• Basic understanding of labour laws
• Preferred Qualifications
• English language fluency
• Police clearance certificate/clear criminal record
• Grade 12 certificate
• Certificates in administration
• Three to Four year degree or a NQF level 7 qualificationValues: Service, Persistence, Achievement, Responsibility, Kindness

POSITION PURPOSE:

SPARK Schools office managers liaise with parents, welcome visitors, and ensure the accurate administration of enrolment and student information records. Office managers are integral to the SPARK Schools “culture” and our commitment to rigorous, engaging learning experiences for our scholars.

Responsibilities:

• Maintain accurate student information records on the student information system, including daily student attendance.
• Provide school tours to prospective parents and serve as a liaison during the enrolment process, including collecting personal documentation for enrolment files.
• Assist in managing day-to-day facilities and maintenance issues, including facilitating visits by maintenance suppliers.
• Place procurement orders and receive delivery of supplies.
• Perform clerical duties, including answering phones, taking and distributing messages, and corresponding with parents and staff members via e-mail.
• Assist with ad hoc operational tasks, such as data submission, stock-taking or event set-up, as requested by the school leaders.
• Attend to sick or injured children and liaise with parents/guardians about their children.
• Communicate and collaborate professionally with school staff as required. Participate actively in staff development opportunities as a member of the SPARK Schools team.
• Conduct self in a professional manner at all SPARK Schools events and to all stakeholders