Principal Administrative Analyst

at  City of Santa Monica

JOB SUMMARY

Performs complex, professional level, highly responsible financial, analytical and administrative duties within an assigned department. Conducts, coordinates and prepares comprehensive administrative and budgetary analyses and reports. Supervises, organizes and reviews the work of assigned staff.
Works under the administrative supervision of designated management staff. Exercises technical supervision over assigned staff.

KNOWLEDGE OF:

Principles and practices of public administration
Quantitative and management analysis techniques
Budgeting policies, practices and analysis
Budget development and administration
Professional report writing
Research and statistical methods
Project management techniques
Applicable federal, state and local laws and regulations
Collaboration process techniques
Principles and practices of supervision and training
Effective supervisory techniques
Effective customer service techniques

SKILL IN:

Conducting research, analyzing information, and writing comprehensive reports
Using a personal computer and applicable software applications
Supervising and training staff
Working effectively with others

MINIMUM QUALIFICATIONS:

Education:
Graduation from an accredited college or university with a bachelor’s degree.
Experience:
Four years of recent, paid work experience performing professional level administrative analysis which has included budgeting and fiscal oversight responsibilities. At least two years of the recent work experience must have been at a supervisory or senior analyst level or above. One year of leading, coordinating and/or supervising the work of others, and successful completion of the City of Santa Monica’s Pre-Supervisory Academy may substitute for the required two years of supervisory experience.

NOTE: DUTIES MAY VARY DEPENDING UPON WORK LOCATION AND ASSIGNMENT.

Prepares and monitors the departmental annual budget, mid-year budget review, work plans and five-year forecasts. Coordinates preparation of division budgets and prepares final department budget for department head approval. Serves as liaison with the Finance Department regarding the Department’s budget.
Compiles narrative, fiscal and status reports on department, division, project and fund revenues and expenditures. Analyzes revenues and expenditures and prepares periodic financial forecasts. Makes fiscal and budgetary recommendations and assists with necessary adjustments.
Coordinates and prepares Capital Improvement Project (CIP) budgets. Serves as liaison for interdepartmental CIP activities regarding the City’s annual CIP program. Prepares quarterly progress reports, detailing the annual CIP program and CIP project expenditures.
Monitors and supervises professional services and consultant work to ensure that project objectives, budgets and schedules are consistent and conform to City plans and policies.
Gathers a variety of statistical data and performs research and analysis of complex administrative, technical or operational issues. Prepares feasibility studies and makes recommendations on the impact to the Department’s operation.
Oversees and participates in the development and implementation of goals, objectives, policies, procedures and priorities for assigned Department.
Reviews, monitors, and evaluates programs, policies, processes and procedural matters to ensure and improve effectiveness of department performance and compliance with applicable regulatory requirements. Assists in the implementation of new programs and procedures.
Assists the Department Director in personnel related department issues. May act as a liaison with the Human Resources Department regarding employee performance evaluation tracking, requests for leave of absence, and progressive disciplinary processes.
Researches, monitors and evaluates trends and keeps abreast of current laws, regulations and innovations applicable to assigned area. Shares findings with management and makes recommendations to meet emerging needs.
Coordinates the City Council agenda management process for assigned Department, including review and approval of staff reports, information items and other materials submitted for City Council consideration and action.
Cooperates and collaborates with outside agencies, groups and individuals in the coordination of departmental activities. Makes presentations to management, City Council, boards, commissions and/or represents the Department at conferences and meetings.
Responds to inquiries, complaints, questionnaires and requests for information.
Supervises, motivates and trains assigned staff. Coordinates and evaluates the work of staff, as assigned.
Performs other duties, as assigned.