Private Secretary to the Clerk of the Parliaments

at  House of Lords

Positions 1
1
Band / Grade 1
HL8
Salary 1
£56,000 per annum (plus allowance detailed on the job description)
Post Type 1
Concurrent (External + Internal)
Contract Type 1
Permanent
Working Pattern 1
Full Time
Leave entitlement 1
Starting at 30 days per annum
Pension 1
Civil Service Pension Scheme
Closing Date
17th May 2024 at 23:55
Interview Date(s) 1
Interview dates are still to be confirmed for this vacancy but will take place shortly after the closing date.
1
We are looking for a Private Secretary to the Clerk of the Parliaments to join our Clerk of the Parliaments’ Office in the House of Lords. This is a varied position where you will advise and support the Clerk of the Parliaments by undertaking a range of duties including undertaking research, producing written and oral briefings, drafting and/or commenting on papers, as well as managing the Private Office and ensuring all functions are working effectively and efficiently.
This is an opportunity to work onsite at Parliament! This is an exciting opportunity for someone who enjoys a fast-paced, dynamic working environment and likes working with a variety of teams and individuals to effectively deliver essential tasks, projects and initiatives.

You’ll be accountable for –

• Providing private office support to the Clerk of the Parliaments, including drafting correspondence, commissioning work from other colleagues, note-taking at meetings and following up progress where necessary.
• Managing the Clerk of the Parliaments’ workload to ensure the efficient and effective use of time and delivery against responsibilities. Acting as the first port of call, whenever possible, for Members, Heads of Office and others.
• Leading and managing the Private Office for the Clerk of the Parliaments, ensuring office processes such as diary, inbox and records management are delivered to a high quality.
• Working with the Communications team and, with their advice, managing the Clerk of the Parliaments’ communications with Members and colleagues, and liaising with the press team to respond to press enquiries.
• Supporting the Clerk of the Parliaments’ relationships and communications with the Lord Speaker, Senior Deputy Speaker, the Usual Channels, members of the Commission and domestic committees, including liaison between offices at an official level

If this sounds like something you would like to hear more about, please apply below.

What we’re looking for –

• Delivering at Pace - A high degree of initiative and organisational skills, with the ability to deal effectively with conflicting demands, operate under pressure, and deliver results in challenging environments, while always remembering that in managing conflicting demands the post holder is representing the Clerk of the Parliaments to others.

• Leadership - Ability to lead and motivate a team effectively, and to develop staff in a supportive manner.

• 
  Parliamentary Knowledge - Thorough understanding of the House of Lords and its Administration, including governance arrangements.

• Providing private office support to the Clerk of the Parliaments, including drafting correspondence, commissioning work from other colleagues, note-taking at meetings and following up progress where necessary.
• Managing the Clerk of the Parliaments’ workload to ensure the efficient and effective use of time and delivery against responsibilities. Acting as the first port of call, whenever possible, for Members, Heads of Office and others.
• Leading and managing the Private Office for the Clerk of the Parliaments, ensuring office processes such as diary, inbox and records management are delivered to a high quality.
• Working with the Communications team and, with their advice, managing the Clerk of the Parliaments’ communications with Members and colleagues, and liaising with the press team to respond to press enquiries.
• Supporting the Clerk of the Parliaments’ relationships and communications with the Lord Speaker, Senior Deputy Speaker, the Usual Channels, members of the Commission and domestic committees, including liaison between offices at an official leve