Procurement Administrative and Fiscal Assistant

at  James Madison University

Working Title: Procurement Administrative and Fiscal Assistant
State Role Title: Administrative and Office Specialist II
Position Type: Full-time Staff (Classified)
Position Status: Full-Time
College/Division: Finance
Department: 100222 - Procurement
Pay Rate: Pay Range
Specify Range or Amount: $37,644 - $40,202
Is this a JMU only position? No
Is this a grant-funded position? No
Is this a Conflict of Interest designated position? No
Beginning Review Date: 6/15/2024

QUALIFICATIONS:

Required Qualifications:

• High level of professionalism
• Sound judgment in prioritizing multiple responsibilities and meeting deadlines
• Proven ability to function independently and proactively in a collaborative, complex and constantly changing environment
• Proven ability to be an excellent and supportive team member
• Excellent organizational, quantitative, written and verbal skills
• Fluency in Microsoft office suite, fluency and/or willingness to train in PeopleSoft Finance system, eVA purchasing system, Chrome River, Cascade, Adobe, Canva, and Cobblestone Contract Insight

This position provides excellent first point of contact receptionist and phone customer service to suppliers and our campus. The position supports several complex reporting activities, manages the receipt and time stamping of formal bids and proposals, handles agreement tracking/reporting, manages the Virginia Association of State College & University Procurement Professionals Certified University Procurement Officer certifications/tracking processes, enters suppliers into eVA and processes w-9’s as necessary, supports first level eVA/Procurement help desk operations, handles travel authorization and reimbursement processes, assists with event planning, social media outreach and other communication efforts of office, assists in fiscal processes of department, handles ordering of supplies, provides back-up and assistance to other team members, provides support to the Director of Procurement Services, and other administrative and support services.