Procurement Analyst - Hybrid

at  Franciscan Missionaries of Our Lady Health System

JOB SUMMARY

The Procurement Specialist manages the procurement process for assigned categories of spend for all facilities of the Health System. The position is responsible for reviewing orders, working with vendors and departments; examining price, suitability, and availability of items or services while comparing specifications, and reviewing alternatives to request to fulfill value analysis or other objectives. This position relies on experience and judgment to plan and accomplish goals under minimal supervision and may lead/direct the work of others.

JOB REQUIREMENTS

Experience: 4 years
Education: High School Diploma or equivalent; (Bachelors degree substitutes for all required experience)

Order Placing & Tracking

• Purchases products, services, and equipment through a computerized system.
• Prepares analysis for Product Analysis Committee reviews as appropriate.
• Resolves issues related to orders which include discrepancies of pricing, receiving, freight issues, service approvals and order discrepancies.
• Reviews requested orders to ensure completeness, accuracy, and compliance with existing policies and procedures.
• Reviews requests which vary from approved standards and sources the most cost-effective vendor.
• Open invoice issues consisting of price, quantity, receiving, or other related differences that have caused the invoice not to close out the purchase order. Work with accounting to get these invoices taken care of.
• Negotiates to ensure non-contracted items are procured from the most cost-effective source.

Vendor Relations & Customer Support

• Interviews potential vendors and evaluates services and capabilities on behalf of customer.
• Serves as a liaison between customers and vendor. Handles customer inquiries and problems in a timely and efficient manner. Meets with customers on a regular basis.
• Meets with vendor for resolving service-related issues.

Research and Analysis

• Research requests to ensure compliance.
• Research product lines, prices, product sources, and other relevant information.
• Organizes, updates and research customer history files and records to ensure accurate and timely maintenance of data in MMIS.
• Analyzes data/services and determines which partner shall provide optimal total delivered value.

Proposals/Contracts

• Prepares quotation/proposal requests from vendors and compares quotes with the specifications and availability of items.
• Analyzes contracts and makes recommendation regarding participation.
• Interprets and evaluates contract provisions.
• Approves and submits price increases provided for in contracts and makes changes as necessary and appropriate.
• Analyzes contracts and makes recommendation regarding participation.

Please refer the Job description for details