Procurement Coordinator & Analyst

at  Hickory

RESPONSIBILITIES

• Market Research: Analyse market trends, supplier capabilities, and pricing structures to inform strategic procurement decisions and maintain competitiveness.
• Cost Estimation and Budgeting: Estimate costs accurately and develop budgets for procurement activities, aligning with project requirements and financial objectives.
• Customs and Regulatory Compliance: Navigate and ensure compliance with international trade regulations and customs requirements, especially when procuring from abroad.
• Documenting Procurement Processes: Document and maintain a record of procurement processes, ensuring transparency, accountability and compliance with internal procedures.
• Implementation of Procurement Software: Implement and optimise procurement software and tools, enhancing efficiency and streamlining routine procurement tasks.
• Data Analysis and Reporting: Analyse procurement data, track key performance indicators and generate reports for informed decision-making and process improvement.
• Quality Assurance in Procurement: Establish and maintain standards for quality assurance in procurement, ensuring that materials and services meet specified criteria.
• Risk Analysis: Identify, assess and mitigate risks associated with procurement activities, safeguarding Hickory from potential disruptions.
• Vendor Performance Evaluation: Evaluate and measure the performance of vendors, ensuring they meet established criteria and standards.
• Continuous Improvement Initiatives: Identify opportunities for process optimisation, cost reduction, and efficiency improvement within the procurement function.
• Benchmarking and Best Practices Research: Research industry benchmarks and best practices, incorporating insights to enhance the efficiency and effectiveness of procurement processes.
• Document Control for Procurement: Establish and maintain a robust document control system for procurement-related documents, ensuring accuracy and accessibility.
• Stakeholder Communication: Communicate effectively with internal stakeholders, project teams, and external suppliers to ensure alignment and transparency in procurement processes.
• Import and Export Documentation: Manage and ensure accuracy in import and export documentation, facilitating smooth international procurement transactions.
• Procurement Metrics and Key Performance Indicators Tracking: Define and track key metrics and KPIs for procurement activities, enabling performance evaluation and process improvement.
• Documenting Lessons Learned: Document lessons learned from past procurement activities, facilitating continuous improvement and avoiding repeat challenges.
• Emerging Technology Adoption: Research and assess emerging technologies in procurement, adopting tools that enhance efficiency and stay ahead of industry trends.
• Audit Trail Maintenance: Maintain a comprehensive audit trail of procurement activities, ensuring transparency, accountability, and compliance with internal and external audit requirements.

TO BE SUCCESSFUL IN THE ROLE

• Bachelor’s degree in Business, Supply Chain Management, Procurement, Logistics or a related field.
• Several years of experience in procurement or supply chain management, with a focus on construction or a related industry.
• Proficiency in using procurement and supply chain management software, such as ERP systems, e-procurement tools, and other relevant technologies.
• Strong understanding of the construction industry, including knowledge of building materials, project timelines, and construction processes.