Procurement Coordinator

at  Caron Transportation Systems

Caron Transportation Systems is recruiting a Procurement Coordinator!
We are recognized by our customers and employees as the leaders in safety and environmental responsibility while providing the highest level of service in the industry. Backed by being one of Canadas Best Managed Companies 3 years running and holding the Trucking HR Canada Top Fleet Employer distinction for 5 years in row.
Caron is currently recruiting this exciting position for our Head Office in Sherwood Park. The Procurement Coordinator reports to the Accounting Supervisor and will collaborate with Accounting and Operations to control the purchase order process, including training of approved personnel and creating and maintaining purchasing policies and procedures. It will include growth focused initiatives to evolve and further develop Procurement responsibilities.

• Administrative Responsibilities
• Matching all purchase orders to invoices and providing final audit including proper authorization, vendor name, date, GL coding and amounts.
• Final audit of non-PO time sensitive material including credit card accounts, petty cash, and expenses.
• Process unscheduled over limit Visa payments and the issuance of petty cash where required.
• Research and approve all new/existing operational vendors and provide feedback for competitive pricing and quality.
• Completion and review of credit applications prior to final approval
• Meet monthly deadline for the close of purchase orders and accruals.
• Develop, maintain and implement purchasing policies and procedures.
• Aid and develop effective PO/invoice processing and management.
• Training and support of GL coding and purchase order procedures to approved personnel.
• Maintain inventory table and establish inventory levels.
• Maintain vendor accounts.
• Provide year end inventory count and report to VP Finance.
• Perform all other duties and projects as assigned.
• Development areas via internal and accredited training
• Research key suppliers, negotiating purchase agreements and ensuring all products and materials meet company standards.
• Negotiate and manage card lock and bulk fuel supply arrangements.
• Preparation of Vendor documents including bids, quotes and proposals.
• Vendor communication including establish delivery schedules, quality issue resolution, credit limits and finance charges.
• Develop and manage a tracking process for equipment/parts warranty claims.
• Maintain and manage equipment documents/records for inspections and work orders.
• Plan, organize, direct and evaluate the operational purchasing activities of Caron Transportation Systems
• Participate in the development of specifications for equipment, products or substitute materials.
• Analyze inventory needs based on historical data and inventory levels.
• Provide product, storage and order information on all internal departments as requested.
• Stay current with internal and external factors impacting the procurement function.
• Advise departments and business units of lead time required to obtain products and/or services.
• Make alternate arrangements in the event of shortages or delayed deliveries to minimize impact on the organization.