Procurement Coordinator

at  Synnovis

We are seeking a proactive, motivated, and enthusiastic individual to join the Supply Chain Team. As a Procurement Coordinator at Synnovis you’ll find yourself at the heart of our operations playing a pivotal role in purchasing activity across the business, maintaining the supply of laboratory stock to ensure no disruptions to our diagnostic activities and patient’s results.
Your role will vary from day-to-day, with responsibility for the overall purchasing activities for Synnovis including, raising purchase orders, materials planning, and dynamic problem-solving to resolve invoicing issues.
You will be a comfortable and clear communicator, fostering relationships with our suppliers and across our network of multi-site internal stakeholders. You will use these communication skills on a daily basis, including in the training of new users on the various e-Procurement systems.
You will be comfortable using a range of IT systems, in particular e-Procurement and have a grounding of knowledge of the principles of materials requirements planning (MRP) and general materials management.
We are seeking to recruit an individual with experience of inventory management systems, preferably SAP, and previous experience of dealing with suppliers and stakeholders. You should have ability to work dynamically, both collaboratively and independently.
The Procurement Coordinator will be responsible for raising purchase orders, maintaining accurate material records through facilitation of regular stock counts, providing training for new stock system users and will serve as the primary contact for ad-hoc requests from stakeholders or suppliers.
The successful applicant will have the experience to manage multiple stock areas in several locations (including off-site warehouses), accuracy and attention to detail, and the ability to work independently and as part of a team without supervision.
Working as part of the Purchasing Team, serving 6 Hospital Locations (with multiple laboratories within each site) across South East London and the Hub Laboratory located in Black Friars, you will attend site(s) each week and be a key link between the operational laboratories and the supply chain.
You will have a suite of learning opportunities available through The Synnovis Way Development programme which is used across Synnovis to enable you to reach your potential, learn new skills and achieve your goals.
This is managed between you and your line manager in line with your own personal and professional development ambitions.
You can apply for finance to drive innovation and service development for the benefit of patients through our Innovation Accelerator Fund.
Key Relationships
Purchasing Manager
Warehouse Operations Manager
Warehouse Operatives
Inventory planner
Accounts Payable team
Procurement Category Managers
Laboratory ‘Stock Champions’
Laboratory Operations Managers and Service Delivery Managers
Synlab SAP Helpdesk
Synlab SAP implementation Process & Data Compliance Manager (PDCM)
Duties and Responsibilities
Responsible for the weekly material requirements planning report (MRP)
Raising ad-hoc purchase orders
Maintain accurate material records
Monitor lead times and communicate with stakeholders to plan accordingly
Serve as the primary contact for ad-hoc requests from stakeholders or suppliers
Support the Supply Chain Manager to identify potential duplicate suppliers of the same materials and aid with cost savings through data analysis
Liaise with Inventory Planner and Supply Chain Manger to identify non-compliances and implement solutions
Ensure that inventory requirements are accurately met and help implement new systems as needed
Consolidate and verify new material data requests
Research and resolve aging purchase order receipts as necessary
Assist with vendor invoice issues relating to purchase order discrepancies through VIM
Ensure system compliance from stakeholders across all laboratories and sites
Collaborate with other functions to appropriately enhance the current system functionality
Support in training stakeholders in Ariba, Labapp and S4 Hana
Initial troubleshooting of inventory issues, such as faulty scanners or PO activity
Manage frequent cycle counts across the Laboratories and ensure application of best practice to maintain stock value, and stock level, integrity.
Other general enquiries and administrative functions as required.
Currently our offices are based in Paris Garden, Blackfriars SE1, or Francis House, Southwark SE1 however at present these are temporary locations. We expect to move to new offices in the Hub building located in Blackfriars in 2024.
Synnovis is a pathology partnership between SYNLAB UK and Ireland, and the NHS, including sites, Guy’s & St Thomas’ NHS Foundation Trust and King’s College Hospital NHS Foundation Trust, to deliver and transform pathology services across South East London.
The partnership provides services to 1.7 million people living in South East London, as well as to hundreds of thousands of patients from outside the region who use local healthcare services.
The partnership provides diagnostics, testing and digital pathology for hospital trusts, GP services and other healthcare providers.
Synnovis’ Corporate HQ; housing our Finance, Procurement, HR, Service Improvement and Business Development teams. We have a relaxed, but professional atmosphere with monthly corporate updates to keep you informed on our progress. Situated 5 minutes from Southwark station you will have easy access to the vibrant South Bank and local amenities

Please refer the Job description for details