Procurement Manager

at  Management Sciences for Health MSH

Overall Responsibilities
The role of the Procurement Manager is to ensure that the procurement of goods and services is conducted efficiently and effectively in compliance with MSH/Donor procurements policies and procedures. As a supervisor for procurement staff, ensures that they follow core systems in procuring goods and services in compliance with MSH procurement policies and procedures. They ensure that the department operates as a cohesive, neutral, functional unit that provides high-quality, responsive, timely, and cost-effective services in the implementation of the project within the framework of local laws, MSH policies and standard operating procedures, and donor requirements.
Specific Responsibilities

In consultation with the Director of Finance & Administration, the Procurement Manager will have the following responsibilities:

• Develop and execute responsive procurement systems as per MSH and donors’ rules and regulations (for office management, procurement, and logistics, inventory records, IT services, workshops, etc.) in line with local laws and regulations, MSH policies and standard operating procedures, and donor requirements to ensure all projects receive the proper support.
• Liaise with the Accounting Manager in timely tracking of all commitments/accruals and ensure they are correctly recorded in QuickBooks and Produce weekly, monthly, and quarterly updates for key management decision-making on major procurement issues.
• Lead and maintain and updated Purchase Order log/Tracker and provide regular updates on the status of procurements.
• Participate in risk register development and implementation and take proactive steps to mitigate risks within operational functions.
• Supervise all Procurement staff and ensure that the team is accountable for their performance management (including regular results, check-ins, formal appraisals, supportive supervision, rewards, training, coaching, and career development support).
• Ensure staff actions are governed by the highest standards of personal and business conduct as stipulated in policy guidelines.
• Contribute to maintaining teamwork, discipline sound work relationships, and productivity.

QUALIFICATIONS

Education:

• An advanced degree in logistics, supply chain management or business administration with 7 years post-degree experience. A professional certificate in Procurement / Logistics will be an advantage.

Experience:

• 7 years of relevant and progressive experience in procurement and supply management, 10 years preferred.
• Proven working experience in managing a procurement team.
• Experience in a USG or donor-funded project or NGO preferred.
• Experience in the use of ERPs like Quickbooks and Deltek Costpoint.

Knowledge and Skills:

• Strong leadership, mentoring, management, planning, analytical and organizational skills demonstrated by ability to work both independently and within a team, assess priorities, and manage a variety of activities with attention to detail.
• Proven leadership and capacity in negotiation and conflict management.
• Knowledge of donor regulations preferred and ability to work independently, take initiative and learn complex procedures.
• Demonstrated experience to provide technical assistance to organization and conduct trainings.
• Excellent oral and written communication skills with fluency in English. Proficient computer skills.
• Experience in maintaining excellent communication with Headquarters.
• Strong computer skills, Experience with Microsoft Office, presentation software, and e-mail and Internet packages.
• Strong organizational skills, attention to detail, and ability to work under time constraints and meet deadlines, and to work independently and take initiative.
• Excellent interpersonal skills: demonstrated ability to interact professionally with diverse clients and stakeholders.
• Commitment to uphold high standards of moral and ethical business practices.
• Written and spoken proficiency in English.Experience in collecting and analyzing data.
• Knowledge of sourcing and procurement techniques as well as dexterity in “reading” the market.
• Demonstrated ability to interact professionally with culturally diverse staff, clients, and consultants.

Competencies

• Functional expert – has knowledge of processes and products.
• Influencer – relates to people, builds relationships, and effectively presents arguments.
• Results seeker – meets deadlines, identifies actions, and achieves goals.
• Innovator – thinks creatively, anticipates changes, and produces solutions.
• Adaptor – stays calm under pressure and handles criticism well.
• Complier – follows procedures and encourages others to do as well.

Physical Demands

• Office environment including keyboard use, pulling drawers, lifting papers <10 lbs.

MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.
EEO is the Law - English
EEO is the Law - Spanish
Pay Transparency Nondiscrimination Poster
Know Your Rights - Workplace Discrimination is Illegal
Family and Medical Leave Act (FMLA)
Employee Polygraph Protection Act
MSH EEO-AA Polic

• Develop and execute responsive procurement systems as per MSH and donors’ rules and regulations (for office management, procurement, and logistics, inventory records, IT services, workshops, etc.) in line with local laws and regulations, MSH policies and standard operating procedures, and donor requirements to ensure all projects receive the proper support.
• Liaise with the Accounting Manager in timely tracking of all commitments/accruals and ensure they are correctly recorded in QuickBooks and Produce weekly, monthly, and quarterly updates for key management decision-making on major procurement issues.
• Lead and maintain and updated Purchase Order log/Tracker and provide regular updates on the status of procurements.
• Participate in risk register development and implementation and take proactive steps to mitigate risks within operational functions.
• Supervise all Procurement staff and ensure that the team is accountable for their performance management (including regular results, check-ins, formal appraisals, supportive supervision, rewards, training, coaching, and career development support).
• Ensure staff actions are governed by the highest standards of personal and business conduct as stipulated in policy guidelines.
• Contribute to maintaining teamwork, discipline sound work relationships, and productivity