Procurement Officer (Temporary)

at  The OPEC Fund for International Development

Vacancy Number: 2002
Department/Unit: Corporate Services Department / Administrative Services Unit / Procurement Function
Deadline of Applications: July 14, 2024
Required Languages: English
Contract Type: Temporary
Job Category: Professional
Recruitment Status: This post is subject to local recruitment

QUALIFICATIONS AND EXPERIENCE

• Master’s degree in in Procurement, Business Administration, Economics or a related field.
• A minimum of seven years relevant professional experience in procurement administration and similar activities.
• Preferably at least four years relevant experience in an international organization or multi development banks.
• Fluent in English. Good working knowledge of Arabic, German,French or Spanish is an added advantage.Competencies
• Subject Matter Knowledge - The in-depth understanding and expertise in specific fields relevant to the OPEC Fund’s operations and the individual’s role.
• Ability to Work Under Pressure - The capacity to remain composed, focused and productive when facing tight deadlines, high-stakes situations and demanding workloads.
• Collaboration and Teamwork - The ability to effectively work with colleagues, stakeholders and partners to achieve shared goals.
• Cross-Cultural Sensitivity - The ability to take into account the variety of the human experience and how it contributes to the workplace and to demonstrate respect for diverse cultures and viewpoints..
• Sense of Responsibility - The ability to demonstrate ownership and accountability in tasks and outcomes; uphold reliability and commitment to fulfilling responsibilities.

TECHNICAL COMPETENCIES/SKILLS

• Proficiency in MS Office suite, including Word, Excel and PowerPoint
• Experience of working with Enterprise Resource Planning (ERP), preferably SAP, is desirable
• Experience of working with e-tendering systems such as SAP, Ariba or similar is desirable
• Experience in conducting international tender exercises to award contracts for procurement of complex goods and services is desirable.

Procurement

• Undertakes the operations of full cycle of procurement process from planning through solicitation of competitive bidding process and/or market research through Request for Proposals or Request for Quotations or any other approved means for assessing the viability of goods/service providers.
• Prepares draft procurement evaluation reports, relying on the outcome of the technical and financial evaluations conducted by the respective procurement evaluation committees.
• Benchmarks procurement policies and practices of AAA/AA+ multinational development banks to introduce best practices and policy reviews.
• Introduce proactive methods through planning of the various requirements to support the Fund in all matters related to IT as well as consultancies
• Responsible for maintaining an up to date roster of consultants and replenishing the roster through periodic calls for Expression of Interest (EoI).
• Assists in generating procurement information and reports, support on various action items, draft various work schedules, and deliverables with the team.
• Monitors procurement progress regularly so as to report status budget utilization to procurement management.
• Assists in processing requisitions to ensure timely order submission and negotiating costs, delivery schedules and contract terms.
• Facilitates the preparation of yearly procurement planning.
• Assists in coordinating the conduct of market surveys
• Assists in the preparation of analytical reports with regards to procurement evaluation committees’ budget compliance and due diligence.Contract requirements
• Assists team in ensuring proper due diligence procurement related activities as needed.
• Works with the Requisitioning Department/Unit in establishing the cost price analysis to formulate negotiation plans.
• Identifies contract requirements and writes specifications for a small portfolio or area of the business for existing contracts and/or new contracts.Information and business advice
• Supports in developing innovative approaches to review procurement process effectiveness and explores logistics solutions for customers and suppliers.
• Provides recommendations on all procurement related issues, plans, reports, and metrics.
• Work on Identifying and drafting standard operating processes that address OPEC Fund’s procurement operation and daily workflow and requirementsData collection & analysis Reporting
• Creates and analyses documented comparative costs submitted by suppliers.Sourcing
• Collects and analyzes the key cost drivers and alternative suppliers, in consultation with relevant functions to provide solid market information for decision making on vendor sourcing.

Mentoring

• Mentors less experienced staff, i.e. Procurement Assistants.

Carries out other tasks assigned by the Head, Corporate Procurement that are related to the job function.