Procurement Program Specialist

at  Thermo Fisher Scientific

EDUCATION

• Bachelors and/or Master’s degree in Business, Supply Chain, Finance, Engineering, or Science. MBA desirable
• Certification in Project Management is desirable

EXPERIENCE

• Five plus years experience managing programs and project initiatives, preferably within a Procurement function
• Life Sciences, BioTech, or Pharma industry preferred
• Experience in Procurement, Supply Chain, Sourcing, Category Management preferred
• Process improvement background (PPI, Lean, Six Sigma, etc) preferred

KNOWLEDGE, SKILLS, ABILITIES

• Experience in project management skills and capabilities (Gantt charts, dashboards, project plans)
• Experience in process mapping and process improvement initiatives
• Exceptional analytical, critical thinking, and problem-solving skills
• Ability to efficiently organize forums and coordinate communication with team members
• Excellent communication skills for structuring ideas in a clear and concise manner
• Strong ability to effectively communicate with and present to Senior Leadership
• Strong proficiency in MS-Office tools (specifically, MS Project, Excel, PowerPoint, Visio)
• Demonstrated ability to make recommendations on and deliver assigned projects
• Can work independently, within a team, and collaboratively across teams
• Ability to lead matrix project teams of peers and other partners and navigate within a matrix environment
• Ability to collaborate across multiple sites and platforms in a virtual office environment
• Solid Financial competence
• Multi-tasking skills and planning for prioritizing personal workload
• Able to manage change effectively and frequently
• Ability to travel between 10-30% on an annual basis\

SCALE OF RESPONSIBILITIES

• Defines deliverable structure and content; facilitate agreement of proposed solutions from functional, business unit and site leadership, site operations, and other key partners
• May run multiple projects at a time with well-documented and organized project management skills to problem solve and support enterprise and functional objectives
• Implements effective communication plans and deliver presentations to propose key initiatives, provide critical implementation updates, operational line-of-sight, and demonstrate delivery of value within the organization
• Monitors key risks and the impact of those risks on the project and through scenario planning
• Performs analysis to identify value through financial and options analysis, identification of required achievements and results, implementation plans and resources required to achieve and ensure projects contribute to the organization
• Tracks confidentiality commitments and clearances for the project
• Reports on projects, pipeline (with Group/Category visibility), and AOP financial targets, including the adoption of a standard tool and processes
• Process review, identify opportunities for improvement and drive process standardiza
• Support in the definition of future state processes and define key performance metrics
• Coordinates data inputs across the function to enable key reporting visibility and insights
• Uses business partner inputs and knowledge of existing systems and constraints to develop standard reporting requirements and drive process improvements

TECHNICAL RESPONSIBILITIES

• Applies consistent project management approaches and processes reports roadblocks and variances to project plan, ensure projects are on schedule and achieve stated objectives.
• Tracks and monitors timely completion of project achievements within the portfolio, plan vs. actual and report that progress as required.
• Orchestrates project governance, including regular cadence of PMO sessions (schedule, prepare for, run and drive follow-ups for key meetings)
• Runs overall project plans, track key milestones, handling overall schedules, budgets, resources, timelines
• Detects and facilitates issue resolution including appropriate actions to address program risk
• Maintains document repository and file structure as well as access rights, own cataloguing, and monitoring version control on key documents

LEADERSHIP RESPONSIBILITIES

• Coordinates global, cross-functional, geographically distributed teams to achieve desired outcomes.
• Coordinates with team members to identify and document resource constraints.
• Works with key partners to achieve key deliverables on time and within plan, develop relationships within the company to complete assigned projects.
• Integrates diverse views while participating in targeted content deep dive sessions to enable problem solving
• Collaborates with Procurement Enablement on reporting cadences to achieve a single source of truth for the savings pipeline and inflation