Production Administrative Assistant

at  Bell Lumber Pole Company

JOB QUALIFICATIONS

• Minimum Requirement of High School Diploma or equivalent
• 2-year or BA degree preferred
• Accounting experience a plus

EXPERIENCE

• Proficient in Microsoft Office Suite
• Understanding of math and volumes is required.
• Proficient in basic math skills and Excel formulas
• Familiar with Metric and American (or English) Standard systems

SKILLS & COMPETENCIES

• Prioritize and plan work activities, use time efficiently and develop realistic action plans with detailed follow through.
• Ability to stay on task without direct supervision.
• Demonstrates strong verbal and written communication skills.
• Ability to use critical thinking skills and creatively solve problems.
• Ability to use interpersonal skills to build strong cross-functional team relationships.
• Ability to learn and comprehend new technical skills and knowledge.
• Effective in handling ambiguity and managing through change.

JOB PURPOSE

This position supports our Operations, Sales, Logistics, Quality, Accounting and Environmental, Health & Safety Departments and is responsible for data entry, auditing, and reporting of key production metrics.

ESSENTIAL JOB DUTIES

• Prepare and code invoices for approval
• Maintain accounting reports
• Generate outbound bills of lading, yard change reports, and load slips
• Support the woodlands team including managing and/or maintaining timber sale notices, sale files, etc.
• Process bi-weekly payroll in ADP
• File employee forms per Human Resources and maintain local/supervisor employee files
• Maintain employee photo directory
• Ensure paper flow is done on a timely basis, coordinated with accounting and Bell Structural Solutions
• Maintain safety training records for employees and distribute safety supplies
• Answer a multi-line phone system, direct calls and take timely, accurate messages
• Greet and sign-in guests and vendors and notify appropriate individuals of their arrival
• Send mail both inter-company and outgoing, open mail daily and sort to appropriate employees
• Troubleshoot office machines as needed and work with vendors or internal support to repair
• Manage Microsoft Word or Excel projects utilizing our company inventory and other systems.
• Run errands or make deliveries as needed
• Maintain and distribute adequate inventory or office supplies and provide overall administrative support as needed