Production Manager, Advancement Services

at  Florida Atlantic University

For more information on everything FAU has to offer, please visit
www.fau.edu/jobs
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Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.
Position Summary:
Florida Atlantic University is seeking a Production Manager, Advancement Services – Boca Raton, FL.
The Production Manager, Advancement Services will contribute to the integrity, maintenance, and management of advancement information by analyzing and coordinating workflow in Advancement Services, workflow and making changes as needed for efficiency, analysis of data, reconciling and auditing, and overseeing the accuracy of gift and membership entry. The Production Manager is expected to uphold and exemplify the operating practices and mission of Florida Atlantic Institutional Advancement and Advancement Services.
Summary of Responsibilities include:

Gift Processing Oversight:

• Responsible for preparing and running PaperSave deposits and assigning daily deposit sources to Gift Processing Coordinators.
• Reviews and validates work of gift processing for accuracy, logic, relevance, and productivity. Provides feedback accordingly and ensures that appropriate documentation is attached to the constituent’s record.
• Performs daily reconciliation process with the Foundation and posts transactions via PostOMatic to the Foundation’s financial database for the general ledger.
• Liaison with Gift Officers to ensure that gifts are properly credited and linked to proposals.
• Serves as backup to process daily gift work.

Process Complex Gifts:

• Lead processor to record contributions received from various specialized sources such as planned gifts, real estate gifts, gift-in-kind gifts, IRA gifts, and stock gifts.
• Maintains knowledge of the basic tax code for charitable contributions, as well as guidelines established by the Council for Advancement and Support of Education.

Pledges – Pledges and Gift Agreements, Pledge Reminders, Write-Offs:

• Generate pledge reminders monthly.
• Record commitments received from pledge forms and gift agreements.
• Work in conjunction with Advancement Services Leadership to prepare outstanding pledge reports and maintain write-off review of pledges.

Prospect Management:

• Validate proposal linking to ensure Gift Officers are receiving proper credit.
• Prepare and validate weekly audits on closed proposals.
• Maintain relationship coding between prospect records and ensure they are accurate.
• Assist with strategizing and coding data metric fields for prospect management.

Donor and Customer Service:

• Represents Advancement Services as the department liaison, directly communicating with fundraisers, campus contacts, members, and donors.
• Corresponds with a high level of written and verbal proficiency.
• Collaborate on premiere events by representing Advancement Services for data structure and integrity.
• Validate and maintain event data processes and procedures.

Perform Other Duties as Required:

• Maintains information in a variety of formats including network files and digital images.
• Creates and updates donor database records, records gifts and memberships.

FAU Benefits and Perks

• If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:
• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
• Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php
• Sick Leave Pool Program
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
• Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU’s amazing offers visit us at
https://www.fau.edu/hr/benefits/index.php
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Minimum Qualifications:
Master’s degree from an accredited institution in an appropriate area of specialization; or a bachelor’s degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.
Preferred Qualifications:
Experience with fundraising database software.
Salary:
$60,000 - $70,000 per year.
Full-time, Exempt Administrative, Managerial, Professional (AMP)
College or Department:
IA: Technology Services
Location:
Boca Raton
Work Days and Hours:
Monday - Friday 8am - 5pm; additional hours as needed
Application Deadline:
2024-05-27
Special Instructions to Applicant:
Eligible for flex scheduling at the discretion of the supervisor.

• Maintains information in a variety of formats including network files and digital images.
• Creates and updates donor database records, records gifts and memberships