Program Coordinator, Data & Systems

at  Foundation for Black Communities

POSITION OVERVIEW

The Program Coordinator will be responsible for providing administrative support to the
Community Impact Team, including acting as a point of contact, providing operational coordination, creating tools, systems, and practices that facilitate the pre-application, application, and post-application stages of grant assessment, and related administrative requirements. The Program Coordinator will play a crucial role in ensuring the smooth operation of the grant programs by providing granting services support to internal and external stakeholders to ensure efficient delivery of FFBC’s grant-making operation and programs.

SKILLS/EXPERIENCE/EDUCATION REQUIREMENTS:

• 3+ years of administrative experience.
• Post Secondary education in business administration or not-for-profit management is ideal.
• Bilingual (French/ English) is required
• Prior experience working in grant administration or program management, preferably within a not-for-profit organization.
• Strong understanding of the grant process, including application review and reporting requirements.
• Above average proficiency in Microsoft Office 365 applications including Word, Excel, Teams, SharePoint, OneDrive, PowerPoint, and Outlook.
• Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Exceptional attention to detail and accuracy in managing grant-related documentation and data.
• Strong written and verbal communication skills enabling effective communication with stakeholders.
• Proficiency in using grant management software or databases.
• Demonstrated ability to work collaboratively in a team environment.
• Proven ability to foster and maintain effective working relationships with internal and external contacts.
• Clear and concise verbal and written communication skills, including active listening skills.

REQUIREMENTS

• Superb communicator with advanced writing skills
• Fluent Communication skills in English and French is an asset
• 5+ year direct grant making, program management experience
• Strong skills and experience in developing and implementing internal communications
• Experience and comfort working in a public facing, high profile, live media environment
• Good understanding of provincial and municipal governance and legislative processes.
• Experience with project and vendor management.
• Continuous improvement lens applied to all work.
• Experienced operating in extremely fast paced environment with competing priorities and deadlines.
• Experienced and confident public speaker.
• Tact, diplomacy, political acuity, and problem-solving skills to manage contentious issues under pressure.
• Collaborative decision making and a strong client orientation to build and maintain relationships with a broad range of stakeholders and meet or exceed internal client needs
• Exceptional writing skills and ability to produce content quickly for executive communications and public consumption
• Comfortable working with executive leadership as well as strong leadership and people management skills