Programme Coordinator

at  Three UK

Company Description
The Networks Governance team sit within the Governance and Programme management function in Networks (Technology). The team is made up of a mix of governance specialists that are responsible for the E2E governance and assurance of all projects and programmes with the Network and Technical Services portfolios which is in excess of 250 projects and over 80% of the company’s annual Capex investment budget.

Job Description

• Drive compliance, best practise and quality for the delivery of the project and programmes and their associated controls.
• Support the development & continual improvement of processes & procedures to support the efficiency & effectiveness of the Delivery Portfolio of Change.
• Support of the business as usual activities in operating the PMO function.
• Support the use of tools, processes & procedures for project, programme and portfolio administration.
• Supporting data quality in our project management tools to ensure accuracy of reports and management information.
• Liaise with all parties to ensure project investment submissions are of the required quality and submitted in a timely manner to be reviewed prior to governance meetings.
• Support in the administration activities of Governance boards; scheduling, minute taking, actions, gathering information including creation, maintenance, and access to shared repositories to access data and insights.
• Collection, analysis and consolidation of change delivery reporting for key governance boards.
• Supporting Programme Managers, Project / Delivery Managers with budget forecasting and analysis.
• Tracking and managing the receipt of purchase orders within a programme to ensure alignment with our delivery targets and contractual commitments.
• Supporting the recording of assets and ensuring alignment to our Asset creation process.
• Use judgement to manage current issues and knowledge to respond to queries; take ownership of enquiries where possible, and ensure other issues are referred to the appropriate person in a timely fashion.
• Portfolio, Programme, Project performance reporting – including Financial and KPI • Stage/gate governance administration.
• Project / Programme management tool administration as required, for example, but not limited to Project Online.
• Run the change management process, ensuring submissions are of quality, prioritised and actioned in a timely manner.
• Manage cross functional programme dependencies, risks and issues ensuring delivery and programme managers are held to account.
• Understand current phases/packages of work being undertaken across programmes / projects / deliveries and ensure the cost and benefit of these work packages are tracked and reported as required
• Good communication skills, with the ability to produce high quality written documentation and select the content, style, format and distribution methods most appropriate to the audience
• Ability to work as part of a team, as well as independently and on their own initiative
• Collating information for status reports and working closely with the reporting teams when required
• Work package tracking will require close working with the programme and Three finance teams, and understanding of the monthly financial cycle affecting the programme to support accurate and timely monthly reporting
• Delivering allocated pieces of work, ensuring that agreed objectives and tasks are met and that the PMO Lead is kept up to date
• Supporting and maintaining relationships with internal and external stakeholders to enable the achievement of project objectives with progress.

QUALIFICATIONS

• An experienced Project/Programme coordinator or PMO Analyst within a fast-paced working environment.
• Understanding of change standards and governance.
• Experienced in designing, drafting and implementing processes in a Project/Programme/Portfolio environment.
• Advanced knowledge of MS Office Toolset and knowledge of MS Project would be an advantage
• Strong analytical and reporting skills in a PMO Environment.
• Collaborates well and able to work on own initiative.
• Experience of working cross-functionally and with senior stakeholders.

Additional Information

• Competitive annual salary, a performance based annual bonus & an additional ‘flexible allowance’ to spend on additional benefits, topping up your pension, or to be added to your salary.
• Hybrid working between your home (2-3 days a week) and our brand new Reading HQ office at Green Park (2-3 days a week)
• 28 days annual leave + 8 bank holidays + 3 personal days annually, which increases with length of service
• Private Medical Insurance, Life Assurance and Income Protection
• Free mobile phone package & unlimited sim-card
• Free on-site car parking
• Plus lots more including well-being and learning & development benefits!

Salary range for this role start’s at £37,200, and exact salary will differ by job and experience
Our people make us who we are. We’re a diverse and inclusive bunch, and it’s important you can feel you belong here. We value everybody for who they are and what they bring to the table, supporting one another as we continue to deliver for our customers.
At Three we have a hybrid working arrangement in place as standard for office based employees, where employees work from a mix of office based location and working from their home in the UK to carry on their role.
Excluding retail, core hours at Three are between 10:00 and 16:00, with operating hours between 08:00 & 18:30. This allows employees to have a start time between 08:00 and 10:00 and finish time between 16:00 and 18:30

Please refer the Job description for details