Programme Manager, Africa Climate and Humanitarian Group (APEX) EO - 22/24 PTA)

at  Foreign Commonwealth Office

Job Description (Roles and Responsibilities)

ZAR

Salary
R 380,918.20 (per annum)
Start Date
1 August 2024

Other benefits and conditions of employment

• APEX has a track record of supporting colleagues seeking accreditation as part of the Programme Management Cadre and would welcome and support candidates considering using this role as an opportunity to strengthen their accreditation application. The role will report to one of two high performing senior programme managers with strong histories of providing career development support to their staff. We have sought to advertise posts with programme accreditation contact points.
• The position is being recruited for an initial six months. At five months we will review the role with the option to move to a permanent arrangement if the arrangement has been successful and with agreement from Post.

The British High Commission pays in full for the Key Care Plus option on Discovery Health for staff including spouses/partners and dependants.

• Once you have successfully completed your probation the British High Commission will contribute 9% of your monthly salary to a Provident Fund.
• Annual leave entitlement of 25 day
• Working hours per week of 36.5

Additional information

• Please complete the application form in full as the information provided is used during screening
• Please check your application carefully before you submit, as no changes can be made once submitted
• The British High Commission will never request any payment or fees to apply for a position
• Employees recruited locally by the British High Commission in Pretoria are subject to Terms and Conditions of Service according to local employment law in South Africa
• All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit
• The responsibility lies on the successful candidate to;
• Obtain the relevant permit
• Pay fees for the permit
• Make arrangements to relocate
• Meet the costs to relocation
• The British High Commission do not sponsor visas/work permits except where it may be local practice to do so
• Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount
• Information about the Civil Service Success Profiles can be found on this link: https://www.gov.uk/government/publications/success-profiles. Please note: AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
• Reference checking and security clearances will be conducted on successful candidates
• Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6/12 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate”.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

Essential qualifications, skills and experience

• An interest in finance and knowledge of financial and project management approaches and systems for programmes spending ODA
• The ability to effectively prioritise workload, meeting key deadlines and responding quickly to emerging needs drawing on team colleagues for suppor

Desirable qualifications, skills and experience

• An interest in working across Africa
• Familiarity with FCDO financial and programme management system

MAIN PURPOSE OF JOB:

The role will be focused on components of the Africa Humanitarian Response Fund programme which aims to improve women and men’s ability to cope with conflict and shocks and the Africa Regional Climate and Nature programme, our £250m flagship climate programme across Africa. This is a great opportunity to work at the forefront of FCDO’s climate response in Africa and working at pace to ensure we manage the response to humanitarian crises robustly.

ROLES AND RESPONSIBILITIES:

The Africa Programmes and Expertise Department (APEX) leads the shaping and delivery of programme investments, policy and associated partnerships on cross-border/multi-country approaches to development, humanitarian assistance and security in sub-Saharan Africa. We help to deliver ministerial and UK Government priorities as articulated in the Integrated Review 23, International Development Strategy and the UK’s Africa Strategy. We aim to develop strong relationships within SSA through a greater appreciation of the needs and perspectives of our key African partners, as we seek to build long-term ties across shared interests.

• Contributing to the development of a Business Case and Logframes where appropriate
• Ensure financial budgets and in-year forecasts loaded onto system. Organise spot checks on project assets as required.
• Contribute to development of project risk strategies, focusing on mitigating the risk of fraud and corruption. Will maintain project risk register, proactively highlighting and escalating concerns, risks and issues to appropriate level.
• Managing routine Due Diligence exercises with support of Programme Managers (PMs).
• Leading on programme transparency compliance requirements and maintaining effective information management across the programme, including programme delivery plans and updating FCDO programme finance and information systems (i.e. Hera and AMP)
• Support project team’s commercial engagement with Procurement Specialists.
• First drafts of straight forward terms of reference (ToRs), initiate amendments for contracts/agreements where required.
• Construct straight forward delivery chain map showing key issues and risks at each stage of our funds’ movement through the delivery chain. Accurate financial monitoring, payments, forecasting and reporting, ensuring programme and department financial targets are adhered to.
• Review partner/supplier financial reports checking for variances and VFM issues.
• Manage audit requirements, ensuring reports and/or Annual Audited Statements are received, reviewed and findings pro-actively followed up with Programme Responsible Owner (PRO)/Senior Responsible Owner (SRO).
• Develop and maintain strong, ethical relationships with project partners and suppliers. Organise partner/supplier meetings/calls as necessary. Will review partner/supplier reporting, identifying areas of concern to project team and recommending remedial actions where required.
• Contribute to Annual Reviews/Project Completion Review (PCR) exercises,
• Organise field visits and ensure findings feed back into project Delivery Plan.

The above will be done drawing on Commercial Delivery Managers and Finance Experts (Business Partners, Managers or Analysts) as required.

Essential qualifications, skills and experience

• An interest in finance and knowledge of financial and project management approaches and systems for programmes spending ODA
• The ability to effectively prioritise workload, meeting key deadlines and responding quickly to emerging needs drawing on team colleagues for support

Desirable qualifications, skills and experience

• An interest in working across Africa
• Familiarity with FCDO financial and programme management systems

Required behaviours
Communicating and Influencing, Delivering at Pace, Working Together
Application deadline
24 June 2024
Grade
Executive Officer (EO)
Type of Position
Fixed term, with possibility of renewal
Working hours per week
36.5 hours
Region
Africa
Country/Territory
South Africa
Location (City)
Pretoria
Type of Post
British High Commission
Number of vacancies
1
Salary Currency