About Us
A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.
Singapore, Singapore (On-Site)
As Ground Transportation Systems (GTS), we are advancing rail signalling and safety solutions to ensure safe and efficient railway operations worldwide.
Our technologies help to bring billions of people reliably to their destinations by rail every year – making sustainable mobility a reality.
Project Admin (Ref.No. R1006138)
at our location in Singapore

You will enjoy having these responsibilities:

• Project Admin support to the project team
• Document control
• Archive and/or retrieve all project documentation
• Coordinate issuance of design documents and other deliverables with engineering team
• Prepare transmittal documents for all incoming/outgoing correspondence
• Maintain project logs including submittals, transmittals, memos, minutes of meetings etc.
• General administrative support for company projects
• Organize and maintain project files, filing system and project communications
• Provide data entry for projects
• Take meeting minutes for internal and external meetings
• Liaise with project intragroup counter parts to track and close meeting action items
• Book meeting rooms & schedule meetings and conference calls
• Travel & accommodation management
• Expenses claims submission
• Procurement & Finance support for Project Team
• Various support actions for the project (PowerPoint presentation preparation, Word and Excel files creation, etc.)
• Back-up for admin support team members where necessary
• Coordinating with onshore/offshore team
• Secretarial support to Project Director/Managers

You have:

• Preferrable a Diploma in any relevant discipline
• At least a year of Secretarial / Admin experience
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Assertive, resourceful, independent, exhibit positive team spirit where possible and able to handle tight deadlines
• Able to perform tasks independently with minimum supervision.
• Able to start on short notice will be an added advantage

Our Talent Acquisition Team is looking forward to hearing from you
We look forward to receiving your application in just a few clicks via our career portal.
For further information about Hitachi Rail as an employer visit us on
www.hitachirail.com/careers
About us
Our motivation is the mobility turnaround. To achieve this, our teams find innovative products and solutions that ensure the operation and reliability of the entire rail network and increase capacities on the rails.

Our projects are diverse. To make our teams even stronger, we are looking for your support. In return, we offer you an attractive overall package with the following benefits:

• Stronger together: Networking through internal networks and working in international teams
• Our drive: Together, we are laying the foundations for the digitization of the rail around the world, to get people safely to their destinations and to their loved ones!
• Attractive conditions: A secure and permanent job with a global company

Notes
Equal opportunities and self-determined participation of severely disabled persons and persons of equal status as well as respectful cooperation are firmly anchored principles within Hitachi Rail and its subsidiaries. We also aim to offer all our equal opportunities to start a career and to receive training and further education in our company. We consciously promote diversity and togetherness in our teams.
Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at
https://www.hitachirail.com/careers
.
At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.
We would be delighted if you would be one of our followers at
https://www.linkedin.com/company/hitachirail
.

LI-QQ

• Project Admin support to the project team
• Document control
• Archive and/or retrieve all project documentation
• Coordinate issuance of design documents and other deliverables with engineering team
• Prepare transmittal documents for all incoming/outgoing correspondence
• Maintain project logs including submittals, transmittals, memos, minutes of meetings etc.
• General administrative support for company projects
• Organize and maintain project files, filing system and project communications
• Provide data entry for projects
• Take meeting minutes for internal and external meetings
• Liaise with project intragroup counter parts to track and close meeting action items
• Book meeting rooms & schedule meetings and conference calls
• Travel & accommodation management
• Expenses claims submission
• Procurement & Finance support for Project Team
• Various support actions for the project (PowerPoint presentation preparation, Word and Excel files creation, etc.)
• Back-up for admin support team members where necessary
• Coordinating with onshore/offshore team
• Secretarial support to Project Director/Manager