Project Administrator

at  Apleona

• OVERALL PURPOSE OF THE ROLEReporting to the Account Manager you will assist and take ownership in providing Facilities related proje& including moves management, space planning, administration, financial control, logistics, H&S, Energy Management of the highest quality, enabling the business to carry out their business activities in a safe comfortable, productive and cost effective environment.MAIN DUTIES AND RESPONSIBILITIES:
• Supervise, schedule workloads, and report daily.
• Ensure compliance with corporate and local engineering services.
• Provide timely reports to Account Manager on projects and office moves.
• Monitor and manage planned and reactive maintenance activities.
• Maintain auditable records for all maintenance activities.
• Manage outsourced resources and ensure quality performance.
• Assist in scheduling maintenance activities and contractors.
• Develop procedures to mitigate risk.
• Prepare sections of the Quarterly Report for the client.
• Handle internal financial billing and project invoicing.
• Ensure contracts are in place with subcontractors.
• Schedule and manage subcontractor visits.
• Provide budgets and project management for approved projects.
• Initiate projects on PMAC system in line with client requirements.
• Undertake adhoc projects as deemed necessary.PERSON SPECIFICATION:
• Customer-focused management style.
• Professionalism and self-motivation.
• Excellent problem-solving skills.
• Ability to multitask and be adaptable.
• Analytical and strong decision-making skills.
• Excellent communication skills.
• Drive, determination, initiative, and innovation.
• Client/customer focus.
• Self-confidence and risk awareness.
• People management experience.
• Project administration experience would be an asset.WORKING PATTERN:Part time role 24 hours per week. 3 full days from 8:30 am to 4:30 pm.Ref. 13240
• Location Dublin North
• Reference

Please refer the Job description for details