Project Administrator Canada

at  Thiess

ABOUT THIESS

Started in Australia in 1933, Thiess is a 90-year-old, enduring company. Today, we’re a $4 billion world-class, global organization, specializing in sustainable resources solutions, including mining services, land reclamation, and engineering and technology consulting. With 12,000 employees and growing, our workforce has the skills, experience, and resourcefulness to realize opportunities, respond to project challenges, optimize solutions and bring lasting value to our clients.
We’re currently embarking on an exciting journey to a more sustainable future, as we rise to the challenges of climate risk and opportunities abounding in the global energy transition. We recognize the world needs mined commodities to achieve the economic, social and environmental transformation it desires. But the world also needs mining to reset for the future.
North America is an important part of that future, and we’re thrilled to introduce our business, and our unique approach to contract mining, to Ontario and surrounding parts of Canada.

DESIRABLE SKILLS

• Good oral and written communication skills
• High level of attention to detail and excellent follow-up skills
• Solid understanding of business professionalism and the ability to work in a team environment
• Strong clerical, administrative and general office skills including attention to detail and rigor
• Excellent planning, leadership, organization, and communication skills
• Ability to communicate and interact within all levels of the organization
• Ability and willingness to work different schedule on site based on project needs
• Strong organizational skills with the ability to prioritize
• Demonstrated high level of analytical ability and ability to problem solve
• Demonstrated ability to achieve results within a team environment with minimal supervision at times

JOB REQUIREMENTS

• Mining or heavy industrial construction experience considered an asset
• 3-5 years administrative work experience or related experience
• Travel coordination experience
• Proficient in Word, Excel, PowerPoint, Outlook
• JD Edwards (Oracle) or equivalent procurement system proficiency preferred
• Speaks clearly and persuasively in positive or negative situations
• Listens and seeks confirmation of understanding
• Effectively responds well to questions
• Writes clearly and informatively, edits work for spelling and grammar
• Must be fluent in the English language
• Authorization to work lawfully in the Canada without sponsorship from Thiess is required

EDUCATION

• A graduate from a secondary school with a high school diploma

PHYSICAL REQUIREMENTS

• Able to live and work in extreme winter conditions with temperatures regularly below zero degrees Celcius.
• Able to stand, or sit at a desk, for extended periods of time.
• Able to work for extended 8-hour shifts (to support ealry and late operating start times for client groups).
• No auditory or visual impairments restricting the ability to see distances while driving and clearly discern auditory and visual alerts/alarms (not including color blindness).
• Must be able to lift up to 15 pounds at times

ROLE OVERVIEW

Thiess is seeking a detail-oriented project administrator who can direct and monitor projects and support our mining team in Sudbury, Canada. This role reports directly to the Project Manager.

KEY RESPONSIBILITIES

• Coordinate and arrange meetings, manages schedules, prepares agendas, and reserve and prepare facilities
• Coordinate and lead the specialized project administrative support to Mine Site Project Team(s) and assist Project Home Office Team
• Prepare presentations, reports, letters and routine correspondence
• Manage the site elements, including liaising with Project Manager as necessary
• Processing of invoices and purchase orders
• Prepare and manage a weekly progress meeting and minute process. Support Project Management, Supervisors and others with meeting organization, minute taking, issuance, endorsement, and recording
• Manage office material supply orders
• Oversee the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities
• Performs other related duties as assigned