Project Administrator

at  Clearway

At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s most reputable construction companies with as many capabilities as there are needs.
Clearway has been operating for more than 50 years, specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation and treatment plants / pumping stations.
We are building our Vancouver team as part of an aggressive expansion into the BC market. If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you. We offer challenging and rewarding career opportunities, with room to grow, learn and excel.

SUMMARY:

A Project Administrator at Clearway is responsible for assisting in the administrative functions of construction projects. Tasks involve data entry/transfer, reports, time keeping, document control,
coordination with project team, liaison between field and head office. The position is based out of the field office for the project within the Greater Vancouver Area.
Location: Clearway’s Regional Office – Surrey, BC.
Hours of Operation: 8:00 am to 5:00 pm (PST)

REQUIREMENTS:

• Post-Secondary Education/College Diploma preferred
• Knowledge and use of Microsoft Word, Excel, and Adobe
• Detail oriented, and able to multi-task under the pressure of deadlines
• Experience in administration (within construction sector preferred)
• Able to effectively communicate in English with internal and external parties, both written and verbal
• Effective time management and organizational skills
• Proven ability to work independently and within a team environment
• Valid British Columbia Drivers License
• Must be legally eligible to work in Canada – no work permit sponsorship is available for this position

• Assist the project team where applicable, in the day-to-day duties
• Coordinate with the Head Office Admin Team in requesting and following up Subcontractor/Vendor mandatory documents
• Maintain and update various tracking sheets required throughout construction including but not limited to: quantity tracking, production tracking, material tracking, trucking logs, packing slips, locates, submittal logs, Shop drawings, RFI, RFQ, Purchase Orders, and permits in coordination with project team
• Assist in packaging documents and various project requirements
• Attend internal coordination and project meetings as requested/required & take minutes
• Compile and complete a project photograph record
• Coding, sorting and preparing packing slips for submission to head office
• Data entry and processing time and material work
• Assist in completing regulatory forms and permit applications as required
• Complete additional administrative assignments as requested by project team
• Accurate input of data in various programs used within the company in a timely manner
• Packaging, organizing and updating of various spreadsheets, diagrams and photographs
• Attend conferences and training as required to maintain proficiency