Project Administrator

at  Torus Talent Consultants LTD

Our client, a well-established construction company, is looking for a Project Administrator who will provide co-ordination, planning and control of projects across each stage of the project plan.

About the role:

• Assist Project Team in producing and organizing project documentation, ensuring timely reports and follow-ups.
• Complete Job Set Up Requests, including budget details and necessary documentation.
• Update Master Job List and manage additional Work Orders.
• Monitor budgets and inform Project Manager of discrepancies.
• Facilitate Change Request process and prepare billing documentation.
• Assist in Project Cost Tracking and closing jobs.
• Handle Hire on and Layoff procedures, ensure accurate timekeeping records.
• Maintain employee and personnel data in timekeeping systems.
• Coordinate logistics for project crew and staff.
• Collect and compile field time sheets, ensure accuracy and compliance.
• Manage Union employee payments and reconcile time entries.
• Prepare and distribute necessary payroll documents.
• Assist with project procurement tasks, including generating requisitions and purchase orders.
• Reconcile vendor invoices and maintain rental log.

Qualifications:

• College Diploma in Administration or equivalent, with 2-5 years related experience.
• Minimum 2 years of administrative experience, preferably in industrial construction.
• Strong attention to detail and problem-solving skills.
• Ability to work effectively across all organizational levels and with clients.
• Self-starting team player dedicated to achieving strategic goals.
• Capability to multitask, manage conflicting priorities, and adapt to changing demands.
• Excellent verbal and written communication skills in English.
• Proficient in MS Office and other relevant software applications.

• Assist Project Team in producing and organizing project documentation, ensuring timely reports and follow-ups.
• Complete Job Set Up Requests, including budget details and necessary documentation.
• Update Master Job List and manage additional Work Orders.
• Monitor budgets and inform Project Manager of discrepancies.
• Facilitate Change Request process and prepare billing documentation.
• Assist in Project Cost Tracking and closing jobs.
• Handle Hire on and Layoff procedures, ensure accurate timekeeping records.
• Maintain employee and personnel data in timekeeping systems.
• Coordinate logistics for project crew and staff.
• Collect and compile field time sheets, ensure accuracy and compliance.
• Manage Union employee payments and reconcile time entries.
• Prepare and distribute necessary payroll documents.
• Assist with project procurement tasks, including generating requisitions and purchase orders.
• Reconcile vendor invoices and maintain rental log