Project Assistant for the coordination of the EU project Arctic PASSION (m/f/d)

at  AlfredWegenerInstitut fr Polar und Meeresforschung

The Alfred Wegener Institute Helmholtz Centre for Polar and Marine Research (AWI) is a member of the Helmholtz Association (HGF) and funded by federal and state government. AWI focuses on polar and marine research in a variety of disciplines such as biology, oceanography, geology, geochemistry and geophysics thus allowing multidisciplinary approaches to scientific goals.
Project Assistant for the coordination of the EU project Arctic PASSION (m/f/d)

REQUIREMENTS

• Enrolled in a university programme (natural or social sciences)
• Residence in Germany
• Fluent English (written and oral)
• Basic ICT and digital literacy (e.g., ability to use office software such as MS Word, Powerpoint, Excel, web-based tools such as search engines, cloud services)
• Interest in polar regions and related science themes (incl. ongoing changes in weather and climate as well as societal and economic conditions in polar regions)
• Team-minded

The complexity of the project, the variety of the tasks, and the cultural and international diversity of the team members require careful coordination of the project activities. The Project Coordination Team at AWI is composed of the principal scientist and project coordinator Dr. Michael Karcher, the project manager Dr. Luisa Cristini and the finance and administrative manager Ms. Tordis Hellmann.
We are looking for a Project Assistant for the period April – September 2024 to support us with the many tasks the coordination of a large international collaboration such as Arctic PASSION entails. In particular we need support for the organisation of the project General Assembly 2024, which will take place in June 2024 in Inari, Finland, and for the preparation of the project’s second Periodic Report for the European Commission due July 2024.

Some examples of tasks include (but are not limited to):

• Event organisation and assistance, both in-person and online (e.g., project General Assembly, workshops, team meetings)
• Desktop research (e.g., references/literature review)
• Document management (e.g., drafting, editing, compiling, repository curation)
• Communication with internal/external stakeholders (e.g., preparation of guidelines, memos, materials for partners/the EU)
• Note-taking and transcripts of audio recordings
• Database curation (e.g., publication lists, outreach activities, meeting participants)
• Visualisation and presentation of project data and information (e.g., powerpoint presentations, basic infographics)