Project Assistant

at  GOPA Group

A JOB OPPORTUNITY AT

GOPA PACE is a private organisation based in Brussels since 1991 and member of the GOPA group, one of the world’s leading development consultancies. GOPA PACE is a leading consultant in the field of public diplomacy, communication and events with contracts that cover dozens of countries in Africa, Americas, Asia and Eurasia. The GOPA PACE teams are a group of highly driven professional dedicated to achieving the greatest impact through our projects across geographies.

ABOUT US

GOPA Partners in Action for Change and Engagement (GOPA PACE) is a global consulting firm that actively participates, since 1991, in international and bilateral projects that drive meaningful transformation and betterment in societies. GOPA PACE is more than just a name – it is a mantra. We are rooted in an unwavering belief in the power of partnerships. We thrive on forging connections with people and communities, using them as the springboard to enact positive and lasting change. Since 2013, GOPA PACE is a member of GOPA Consulting Group, one of the most impactful consulting groups in Europe.

Financial and Procurement Tasks

• You will provide support on the overall financial tasks such as daily financial data input and reporting, financial archives organisation, scanning and storage, contribution to the financial reports -
• You will ensure assistance and follow-up of the tools for incidentals and non-reimbursable funds
• You will ensure to follow up the procurement rules and report to the Project Manager
• You will ensure financial communication such as contacting service providers/suppliers and other stakeholders and obtaining invoices with relevant supporting documents
• You will contribute to the preparation of Terms of Reference
• You will ensure successful implementation of project’s financial result

Administrative Tasks

• You will be responsible for the overall office management such as answering phone calls, purchase and order of office supplies/materials and maintaining efficient working environment for yourself and the team;
• You will be responsible for the arrangement of meetings with the European Commission, service providers/suppliers, relevant stakeholders and NGOs etc…
• You will provide support to the preparation of minutes during various team and stakeholder meetings
• You will ensure the maintenance of the filing system for the incoming and outgoing letter

Communication Tasks

• You will provide assistance prior, during and after the events/activities including logistics, preparation of checklists, sending invitation emails and making follow-up calls, purchase and preparation of event materials, dispatching invitations to relevant stakeholders, NGOs etc…
• You will be involved in all communication aspects of the project
• You will assist the team to ensure successful implementation of project results
• You will ensure client relations, represent GOPA PACE on the field and contribute to its excellent reputatio