Project Assistant / Team Assistant (f/m/x)

at  ZEISS Group

Your Role

• Support department head and Project Management Office in general administrative topics to ensure smooth project operations, including preparation of materials for communication such as power point presentations, etc.
• Calendar management (scheduling of all overarching management meetings and coordination of appointments)
• Travel organization (planning and organizing business trips and ensuring correct travel expense reporting)
• Support in general office administration, e.g. email inbox, task delegation and priority setting
• Independent preparation and follow-up of team meetings and team events together with the department team
• Support administration of setting up new accounts for external partners, esp. consultants
• Preparation of SAP reports and assistance in tracking and reporting of project related costs and booking
• Purchase requisitions and ordering of requested materials and services and Interacting with internal and external vendors regarding ordered / requested materials and services, invoices, etc.

Your Profile

• Bachelor’s degree in business administration or comparable preferred experience
• At least 3 years of experience in a comparable task
• Knowledge of ZEISS culture and organization, internal network preferred
• Experience in working with cross-cultural, multinational teams preferred
• Very good MS Office skills (PowerPoint, Word, Excel, Teams)
• SAP skills are a plus
• Strong communication skills, organizational strength and integrity
• Structured way of working as well as a confident and friendly appearance
• Hands-on mentality and pragmatical mindset
• Very good communication skills in German and English, both written and spoken

Your ZEISS Recruiting Team:
Andre Grunze

• Support department head and Project Management Office in general administrative topics to ensure smooth project operations, including preparation of materials for communication such as power point presentations, etc.
• Calendar management (scheduling of all overarching management meetings and coordination of appointments)
• Travel organization (planning and organizing business trips and ensuring correct travel expense reporting)
• Support in general office administration, e.g. email inbox, task delegation and priority setting
• Independent preparation and follow-up of team meetings and team events together with the department team
• Support administration of setting up new accounts for external partners, esp. consultants
• Preparation of SAP reports and assistance in tracking and reporting of project related costs and booking
• Purchase requisitions and ordering of requested materials and services and Interacting with internal and external vendors regarding ordered / requested materials and services, invoices, etc