Project Assistant

at  The United Nations Industrial Development Organization UNIDO

Requisition ID: 4052
Grade: SB2 - Local support
Country: Austria
Duty Station: Vienna
Category: Local Support Personnel
Type of Job Posting: External Private Posting
Employment Type: NonStaff-Regular
Contract Duration: 3 months
Application deadline: 01-Jul-2024

EDUCATION

Completed higher secondary education (high school diploma or equivalent), is required. Formal administrative/secretarial/clerical training or equivalent, is desirable.
Credit towards total working experience may be considered on a year by-year- basis, up to maximum of four years, for a higher degree education (including first university degree or equivalent diploma and/or master’s degree), in a relevant field to the post.

EXPERIENCE, TECHNICAL AND FUNCTIONAL EXPERTISE

• A minimum of six (6) years of working experience in the related fields of the post, is required.
• Experience in office procedures and practices, preferably within the UN system or in a multicultural environment, is required.
• Experience in project administration, accounting, procurement and finance, providing support to managerial/professional staff and using secretarial/administrative skills to assist in the execution of project development and implementation of work, is desirable.
• Experience and proficiency in using Microsoft Office (Outlook, Word, Excel and PowerPoint), internet, is required.
• Experience with SAP or similar ERP software is desirable.

FUNCTIONAL RESPONSIBILITIES

Under the supervision of the Project Manager, the consultant will provide support in the development and administration of technical cooperation programmes and projects as well as secretarial and administrative support and will be responsible for the following key functions:

Other tasks:

• Consult regularly to clarify the application of new financial and procurement rules and procedures, TC guidelines and other instructions
• Attend country level (online) inter-agency meetings related to operations and risk management coordination. Regularly report back to PM and relevel members of the projects’ PMU on meetings discussion, outcomes and deliberations relevant to in-country UNIDO projects’ operations.
• Carry out ad-hoc projects’ administrative assignments and research activities, as required