Project Associate

at  Crown Agents

PROJECT ADMINISTRATION

• Maintain project files and ensure compliance with Crown Agents and client requirements;
• Schedules meetings, prepares agenda, and captures notes;
• Drafts and tracks administrative and financial project requests and changes to clients and partners, which includes approvals, financial report and tracking, activity modifications, and budget adjustments;
• Drafts and submits consultant agreements to the HO Contracts Department for approval;
• Tracks, and when appropriate, reviews project deliverables and reports for completeness and readiness for submission;
• Supports the Senior Project Manager in managing all home office consultants and ensures all deliverables are submitted on a time;
• In coordination with the Senior Project Manager, responds to and answers questions from project field office and other home office departments regarding client policies and regulations;
• Provides travel support for employees and consultants by gathering relevant travel information, seeking necessary authorizations, and working with the travel agency to obtain flight tickets and accommodation;
• Liaises with the traveller to collect expense reports and required back-up documentation;
• Facilitates fielding and repatriation of employees and consultants;

JOB PURPOSE

The Project Associate will provide support with project administration and completes professional and administrative tasks related to supporting project implementation. Additionally, the Project Associate will support proposal and new business development efforts.