Project Booking Administrator

at  Otis

Date Posted:
2024-04-24
Country:
United Kingdom
Location:
Otis Vantage London, 10th Floor, Great West Road, Brentford, TW8 9AG, UK.
Job Purpose
Effectively handle the booking function for New Equipment projects and change orders in the Company booking system, by liaising with the New Equipment Sales, Commercial, Finance and Operations functions while ensuring delivery targets & deadlines are met for smooth financial and ordering control.
Dimensions and Scope of Role
No. of Direct Reports
Circa 0
No. of Indirect Reports
Circa 0
Total Bid Value
-
Key Internal Interfaces
New Equipment Sales Team, Operations, Commercial
Key External Interfaces
Other
Key Accountabilities (What/Why/To Whom)

Absolutes

• Accountability for compliance to the Otis absolutes (Safety, Quality, Ethics) in respect of business area of responsibility to ensure business integrity in how Otis interacts with all internal and external stakeholders.

Culture and Behaviours

• Compliance with company values and behaviors within the estimation/bookings team to ensure alignment with our culture, identity, and beliefs to ensure own conduct positively reflects the organization.

Booking and Change Orders

• Compare project documents including specifications, drawings etc with customer signed versions and ensure checks are completed prior to initiating validation by other functions including Sales, Commercial, Finance and Operations, and action booking process following validation to achieve smooth financial and ordering control.

Communication

• Establish and maintain good communications with internal stakeholders by understanding customer requirements to accurately and timely manage the input, generation and internal circulation of project documents stored on the system for the purposes of achieving smooth financial and ordering control.

Team

• Contribute to the team objectives through collaboration, coordination, and effective communication by understanding and processing customer requirements for the purposes of achieving smooth financial and ordering control.

Process Compliance

• Compliance with organisational processes and procedures to ensure accurate and timely project booking in the system by understanding customer requirements and working closely with the necessary teams.

Organisational Complexity

• Navigating the internal operational complexities relating to project bookings by understanding project timescales and requirements and working closely with the necessary teams.

Candidate Requirements

• Previous experience in advanced Microsoft Excel including complex formulas, pivot tables etc
• Experience in a previous booking role and/or a business administrative capacity an advantage
• Demonstrable planning, organisational and time management skills
• Good working knowledge of Microsoft Office
• “A” Level Maths and English qualified and/or equivalent relevant experience

If you live in a city, chances are we will give you a lift or play a role in keeping you moving every day.
Otis is the world’s leading elevator and escalator manufacturing, installation, and service company. We move 2 billion people every day and maintain approximately 2.2 million customer units worldwide, the industry’s largest Service portfolio.
You may recognize our products in some of the world’s most famous landmarks including the Eiffel Tower, Empire State Building, Burj Khalifa and the Petronas Twin Towers! We are 69,000 people strong, including engineers, digital technology experts, sales, and functional specialists, as well as factory and field technicians, all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse, global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving, high-performance company.
When you join Otis, you become part of an innovative global industry leader with a resilient business model. You’ll belong to a diverse, trusted, and caring community where your contributions, and the skills and capabilities you’ll gain working alongside the best and brightest, keep us connected and on the cutting edge.
We provide opportunities, training, and resources, that build leadership and capabilities in Sales, Field, Engineering and Major Projects and our Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification programs.
Today, our focus more than ever is on people. As a global, people-powered company, we put people – passengers, customers, and colleagues – at the center of everything we do. We are guided by our values that we call our Three Absolutes – prioritizing Safety, Ethics, Quality in all that we do. If you would like to learn more about environmental, social and governance (ESG) at Otis click
here
.
Become a part of the Otis team and help us #Buildwhatsnext!
Otis is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class. To request an accommodation in completing an employment application due to a special need or a disability, please contact us at
careers@otis.com.

Please refer the Job description for details