Project Contract Administrator I

at  HNTB Corporation

WHAT WE’RE LOOKING FOR

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.
This role provides comprehensive support for professional service contracts and invoices, overseeing the entire lifecycle from initial stages to project completion. Tracks, reviews, and process invoices and other project-related documentation for compliance with client policy and requirements. Document control responsibilities include managing the invoice filing structure for projects and ensuring proper document control. Identify potential risks or issues and recommend solutions to mitigate them, ensuring compliance with contract language and provisions. Proactively suggest enhancements to contract language or processes. Work autonomously to provide exceptional, responsive support to the client. Interact effectively with project managers, engineers, finance, procurement, legal, and other stakeholders.

• Works with project managers and contracts personnel to ensure contract or bid documents are clear, complete and in compliance with requirements. Serves as the primary liaison to Project Managers and coordinates with other staff and resources as needed to resolve issues in bid, award, contracting and close out processes.
• Administers ongoing contract needs with regard to contract changes and payments which may require expertise in the use of client databases, legacy computer systems and web-based project management software.
• Works collaboratively with the client contracting staff, attorneys and Engineering staff to ensure that work loads are balanced and Project Managers receive the highest level of service and responsiveness possible. Responds to inquiries from Project Managers, consultants, contractors and other management as needed.
• Supports proposal activity as necessary, especially regarding contract terms and provisions.
• Performs other duties as assigned.