Project Controls Program Lead

at  Vista Projects Limited

WHAT VISTA DOES

Vista Projects is an integrated industrial engineering firm that helps clients navigate the digital transformation of their projects and operations. Our proven project execution process is based on a “single source of truth” model that eliminates the potential for inefficient engineering designs, cost overruns and project completion delays.

REQUIREMENTS

• Bachelor’s degree in a related field
• Ability to meet safety requirements to attend site visits
• Ten years of planning and scheduling and/or cost control experience
• Several years of leadership or management experience
• Exceptional Primavera skills
• Strong MS Excel skills for analysis and reporting
• Focus on quality with strong attention to detail, while being able to maintain a “whole project” perspective
• Strong communication and influencing skills, both verbal and written
• Ability to manage, motivate and mentor

The Project Controls Program Lead reports to the Corporate Project Controls Lead and is responsible for managing project controls deliverables on multiple projects and providing mentoring and training to a team of project controls schedulers, planners and estimators. The lead will be accountable for liaising with the client, engineering disciplines and providing guidance to the team. Duties include:

• Holding meetings with project managers, estimators and engineers to review and adjust preliminary schedules for initial distribution
• Running and participating in interactive planning sessions
• Analyzing schedule changes for impact on project
• Reporting on impacts, critical areas and possible courses of action to maintain baseline schedule
• Analyzing and reporting on schedule risks
• Integrating risk management outputs in schedule review and mitigation planning
• Resource load scheduling
• Providing two-week schedule look-aheads, reminding disciplines of deliverables that are due in one week and report to the PM/PE on the status of the deliverables on the due date
• Identifying trends or scope changes and advise the PE’s and project controls
• Cost reporting, earned value, change management
• Cash flow development and reporting
• Forecasting risk assessment requirements
• Providing budget development support
• Performing ad-hoc project analysis and support
• Liaising between client management team and engineering
• Maintaining Primavera templates and scheduling standards
• Creating preliminary schedule from historical data, document links and assumptions, using Primavera software
• Adjusting and reviewing schedules with project personnel and publishing baseline schedules
• Progressing and updating the schedule bi-weekly with input from disciplines
• Periodically reviewing departmental process, procedures and standards, identifying areas of improvement, deficiencies and taking the necessary corrective action to maintain quality.
• Planning, scheduling and managing responsibilities, objectives and project milestones for the team
• Managing the performance of the team, including mentoring and coaching direct reports
• Providing input to, and participating in, Human Resources activities, including recruitment, terminations and discipline
• Performing other duties as requested