Project Coordinator - Dynamic Engineering

at  Dynamic Engineering Consultants PC

Who We Are: Founded in 2004, Dynamic Engineering Consultants, P.C., and its Family of Companies; Dynamic Earth, Dynamic Survey, and Dynamic Traffic, has emerged as one of the top Land Development Consulting Firms in the nation. Originating in New Jersey, the firm has grown to over 350 employees and 13 offices nationally. Dynamic caters to the demands of various Fortune 500 Companies, as well as an array of independent owners and developers of all sizes. We have built our company to offer a unique consulting experience paralleled with an understanding of the design and permitting process for all forms of commercial, industrial and residential development. At Dynamic, we pride ourselves in offering a fun and exciting career by investing in our employees with elite training programs that lead to advancement opportunities. Overview:
The Project Coordinator performs various administrative and office support activities for the office, in general, and serves as lead Assistant for selected client(s). The position includes project tracking; project follow-up; preparing submissions to agencies; arranging meetings/travel; preparing materials for hearings; assisting with proposals, subcontractor invoice review, billing; filing and other general office support, as required.
Responsibilities:

General

• Serve as a project contact for selected client(s)
• Direct project matters, as necessary, to technical staff
• Review and act upon all incoming mail
• Assist in filing
• General project and client support

Travel

• Assist in arranging travel (airfare, hotel, vehicles)
• Prepare itinerary
• Coordinate travel with client(s)

Meetings

• Coordinate meetings with clients, agencies and other stakeholders
• Receive all visitors
• Prepare agendas
• Compile documents for meetings – plans, reports, letters, etc.
• Prepare meeting minutes

Hearings

• Compile and organize plans, reports, letters, exhibits and other documents
• Coordinate with attorney, municipalities and other participants
• Obtain review letters
• Review letters to identify action items
• Prepare hearing summary

Financial

• Prepare proposals
• Coordinate and follow-up with subcontractors on proposal language/pricing
• Review all subconsultant/subcontractor invoices against approved proposals
• Organize, distribute and follow-up on billing to Project Managers
• Review billing

Projects/Deliverables

• Coordinate project submissions with technical and administrative staff
• Complete project tracking forms/reports with technical staff
• Communicate with clients on job status, as needed
• Follow-up with agencies as necessary on project review status

Qualifications:

• High School Diploma required. Associate’s Degree and/or Bachelor’s Degree preferred.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint.
• Well-organized and highly motivated.
• Excellent written and oral communication skills.
• Excellent customer service skills.
• Self-starter who can work independently and with team members.
• 2+ years’ experience in an office environment/administrative role required

What We Offer: We offer a competitive compensation plan including medical, dental, and vision options, 401k with company match, paid holidays, PTO, tuition reimbursement and more. We strive to provide a great company culture consisting of a variety of team building events: trivia nights, softball and volleyball leagues, mini golf tournaments, BBQ’s, happy hours, poker nights, catered breakfast on Fridays, surfboard lending programs, and much more

Please refer the Job description for details