Project Coordinator - Finance Administrative

at  CBRE

Posted
23-Feb-2024
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Construction, Design, Project Management
Location(s)
Dallas - Texas - United States of America, Phoenix - Arizona - United States of America

ABOUT THE ROLE

The purpose of this position is to provide administrative support to the Project Management team. The ideal candidate will have a background in the financial industry and will have excellent written and verbal communication skills coupled with proven knowledge of processing financials, project closeouts, budgets, invoices, and purchase orders. You must be in one of the two posted locations to be considered for this job.

WHAT YOU’LL DO

• Oversees project documentation and coordinates documentation revisions and distributions.
• Prepares standard project status reports for project delivery team or work group, client, and management. Reports typically include status updates, budget, schedule, and risk.
• Schedules meetings and communication plan(s) regarding projects among teams and/or clients.
• Coordinates change orders, change directives (CD), and contemplative change notices (CCN) with consultants and vendors.
• Contract administration, including attending tender openings and recording results, issuing letters of acceptance, and updating tender tracking log.
• Enters project status updates, schedule updates, and cash flow forecasts into project management technology tools.
• Processes documentation for project commitments (i.e., Agreements, Contracts, Work Authorizations, Purchase Orders).
• Prepares and reviews invoices and payment applications for processing in accordance with compliance requirements as per established governance of clients.
• Assists in all project close-out procedures receipts of required close-out/turnover documents, and compliance with close-out checklists.
• Coordination of lien searches; receipt of occupancy and closed building permits and warranty manuals.
• Supports Project Manager in maintaining project metrics for SLA and Key Performance Indicators.
• Coordinates with project administration functions (i.e., meeting minutes; budget tracking; schedule updates; move management; closeout).