Project Coordinator

at  HammondCare

ABOUT US

HammondCare is a not-for-profit, values-based organisation that is passionate about improving the quality of care for people in need. As one of Australia’s most innovative health and aged care providers, we aim to set the global standard of relationship-based care for people with complex needs. HammondCare provides care primarily through hospitals, residential care homes and home-based care as well as services for dementia support, community palliative care, rehabilitation, positive aging and older persons’ mental health.

ABOUT THE ROLE

Working within the Property & Capital Works team you will be supporting Managers to ensure the smooth and timely delivery of day-to-day administration tasks and projects by providing strategic, technical and logistical backup.

KEY RESPONSIBILITIES INCLUDE

• Administration support to Property Managers in the Property Portfolio
• Researching and analysing information for projects
• Providing technical, and logistical backup to the Property team to ensure the smooth and timely delivery of operational Capital projects and Minor works
• Administering and maintaining facilities maintenance contracts database
• Reviewing contract costs and benchmarking against industry costs
• Assisting to develop yearly budgets for Property and Minor Works
• Maintaining education database for Property staff and ensure staff are scheduled into mandatory education sessions on time
• Ensuring new staff are onboarded and booked to attend orientation days and on-site inductions are scheduled and completed.
• Providing ongoing reporting to the Property management team on the professional/ vocational development of staff within the Property & Capital works team
• Maintaining policies, procedures and guides and ensuring they are sent for review and updated in agreed timeframes
• Reviewing and coding invoices and making recommendations for approval
• Preparing regular risk register reports for analysis by the Leadership Group.
• Assisting with ongoing reporting on the organisation’s renewable energy objectives

About You

• Commitment to engage and align with HammondCare’s Christian Mission, Motivation and Mission in Action
• A minimum of 4 years demonstrated experience in a Project Coordinator or like role managing complex, competing demands and time pressures
• Strong data analysis skills
• Demonstrated proficiency in communicating effectively, in order to work competently with people of all levels and backgrounds
• Demonstrated experience in applying initiative and creative problem-solving
• Strong MS Office experience
• Demonstrated ability to work independently and in a dynamic team environment, under minimal supervision
• Exceptional work ethic
• Current Driver’s Licence with safe driving record
• Willingness to travel between HammondCare’s sites and services
• Experience working within construction, property management, facilities management or like field preferred but not essential