Project Coordinator, Land Development

at  McWhinney Real Estate Services

McWhinney is a privately held full service real estate development, investment and management company with a team of highly talented associates. We are passionate about creating great places for people and providing fabled experiences. We are “evergreen,” which means that we constantly strive to prosper in all phases of the real estate cycle. At McWhinney, we attract and retain the best and brightest in the industry and are constantly building our team to achieve our goals.

POSITION SUMMARY:

As a member of the Land Development team, this position supports Project Managers and the Director of Land Development in the execution of design and construction of projects within established schedules and budgets. Project coordinators ensure quality and completeness of submittals, and interface with all referral/regulatory agencies and utility providers.

QUALIFICATIONS:

• 3 – 5 years with background in Construction, Engineering, Land Development and City processes preferred
• Office management background, with specific experience in shaping and implementing invoice tracking and ensuring regularly scheduled tasks are consistently completed.
• Operational familiarity with MS Office 365 software (Required), BlueBeam (Desired) and MS Project (Desired)
• AA degree or bachelor’s degree preferred

BENEFITS:

McWhinney offers a competitive benefits package for full-time Associates including medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k), and employee assistance plan. Additionally, we offer a generous paid time off plan that includes a week off between Christmas and New Year’s!
This job description is intended to provide a general overview of the position. It is not designed to be a comprehensive nor detailed description of all the responsibilities and accountability of the role. As an agile company, our positions can and do change based on the business need of the organization.
If you are a recruiter or placement agency, please do not submit resumes to any person or email address at McWhinney. McWhinney is not liable for and will not pay placement fees for candidates submitted by any agency other than its approved recruitment partners. McWhinney is not currently seeking any new recruitment partnerships. Furthermore, any resumes sent to us without an agreement in place will be considered your company’s gift to McWhinney and may be forwarded to our recruiters for their attention.
McWhinney is committed to the principle of equal employment opportunity for all associates. All employment decisions at McWhinney are based on business needs, job requirements and individual qualifications. All applicants will be considered for employment without attention to age, race, color, sex, sexual orientation, gender identity, national origin, veteran or disability status

• Manages project files including setup, filing, distribution and physical/electronic maintenance. Provides administrative support to the Land Development Team with primary focus on private and public land development projects
• Works with both the Accounting department and as a liaison to Metropolitan District management staff to ensure timely and accurate creation of management fee invoicing, processing of invoice payments, check requests, etc.
• Provides support to the Land Development team including, coordinating meetings, document distribution and other general support as necessary
• Updates all financial projections (project costs, budget projections, budget approvals) provided by Project Managers on a monthly basis to the Director and Finance Manager for required reporting
• Supports the Project Managers in documenting meetings as requested, including project walks, punch lists, city acceptance documents and the administration of third-party design-build contracts
• Supports the PM and Director in the cost controls for the project including cost management worksheets, coordination with accounting and the district manager on monthly updates and draw requests (including tracking lien waivers), and final cost accounting prior to turning over to operations or municipality
• Coordinates the submittal packages and schedule to ensure their accuracy. Submits all materials for review to both the Design Review Committee and Municipal, State and Federal Agencies
• Facilitate partner-consultant relationships and/or specific project related tasks as directed by the Project Manager(s)/Director
• Acts as Company liaison with metropolitan district and municipal staff, consultants, contractors, vendors, and property management.