Project Coordinator

at  ODell HVAC Group

O’Dell HVAC Group, recognized as one of Canada’s Best Managed Companies, is a well-established heating, ventilating, and air conditioning (HVAC) equipment representative that works across Ontario with engineers, building owners, mechanical and sheet metal contractors in both commercial and industrial settings.

In your Project Coordinator role, you will work with our outside salespeople to deliver smooth project administration. We’re looking for a highly organized and conscientious individual to contribute to the success of our winning team. You will also be:

• Supporting our strong customer relationships with mechanical contractors
• Project management within the O’Dell Order Process
• Project submittals
• Equipment Bill of Material (BOM) confirmations – check takeoffs
• Coordinating order release and delivery with contractor
• Change notice administration
• Managing sales order via internal ERP system (Netsuite)
• Liaising with vendors on equipment lead times and delivery timelines.
• Manage warranty process
• Coordinate equipment startup and commissioning.
• Complete project documentation management

Who you are:

• Strong communication and interpersonal skills
• Able to work well both independently and within a team environment across multiple office locations.
• Comfortable in a fast-paced environment.
• Valid passport and drivers license for travel within Canada and USA for training at manufacturers’ facilities
• Experience in the construction industry (i.e. engineering sales, contracting) is not required, but is considered an asset.