Project Coordinator - (PERMANENT)

at  Project Management Connection

PROJECT MANAGEMENT SUPPORT:

• Performing project administrative functions such as organise and coordinate meetings, planning sessions, scoping sessions and workshops and associated logistics within time requirements
• Ensuring that meeting rooms are prepared, and all technology are functional to allow for effective engagements
• Record minutes, decisions, risks, issues, and actions at meetings and on time distribution of all documentation/reports and filing of project documentation (Project Administration Audit Checks)
• Keep an action log and follow up on agreed actions from meeting with Project Managers or Project Stakeholders
• Handle general project communication and administration activities
• Assist and/or prepare project performance reports, dashboards and/or presentations to provide a comprehensive view of a project
• Provide support to project managers with changes in existing projects or execution of additional projects that cause changes to project schedules
• Ensure accurate distribution of reports to relevant stakeholders
• Facilitate approval/sign-off processes
• Identify potential risks involved on delivery and timelines

EDUCATION AND EXPERIENCE REQUIRED:

• 8 - 10 years of hands-on experience as a project administrator or coordinator, with at least 8 years and more involved in complex multidisciplinary projects or multiple projects/programmes in the financial services and banking industry.
• A tertiary qualification in project management would be advantageous.

KNOWLEDGE

• Knowledge of Project Management Methodologies
• Strong Knowledge of Microsoft Office (Excel, PowerPoint, Word)
• Knowledge of MS Project
• Knowledge of financial processes (e.g., invoicing and budgeting)
• Knowledge of PPO is an advantage

SKILLS

• Excellent communication skills (verbal and written)
• Strong planning and organizing
• Strong relationship building and interpersonal skills
• Ability to work independently and to collaborate with others
• Build credibility and trust
• Ability to analysing problems and making decisions
• Ability to work under pressure
• Diligent and attention to detail and quality
• Experienced in reporting and report writing i.e. Has the ability to summarize important information accurately and ensuring that the key message do not go missing in translation
• A strong team player with team leadership potential
• Demonstrating resilience
  Kindly regard your application as unsuccessful if you have not heard from the agency within 2 weeks

• Assists Project Managers during the development of major projects from commencement to completion. Monitors progress of the development projects within his/her area of responsibility and assists the Project Manager with the documentation when necessary.
• Key Stakeholder Management including Communication and Interaction
• Internal: Executives, Relevant Committees and Workgroups, Functional areas
• External: members and non-members, PCH PG representatives, PSO’s, SOs TPPP’s, South African Reserve Bank, National Treasury, Financial Sector Conduct Authority, International Payment System Bodies and Regulators.