Project Coordinator

at  Port of Vancouver

JOIN US IN CHARTING A COURSE TO A MORE SUSTAINABLE FUTURE

Join an organization that plays a critical role in Canada’s economy. At the Vancouver Fraser Port Authority, we focus on doing the incredible work it takes to become the world’s most sustainable port.
The Vancouver Fraser Port Authority is responsible for the stewardship of the Port of Vancouver, Canada’s largest and most diversified port. Our mandate as a Canada Port Authority, as set out by the Canada Marine Act, is to enable Canada’s trade objectives, ensuring goods are moved safely and responsibly through the Port of Vancouver. That means providing infrastructure and ensuring the safe and efficient movement of marine traffic and cargo within the port. It also means we carry out reviews of proposed activities and developments on federal port lands and waters to determine whether a project can go ahead without impacts to the environment and community that cannot be mitigated.
We are committed to diversity, inclusion, and sustainability. We believe in creating a workplace that reflects the richness of our community and empowers all employees to reach their full potential.
The project coordinator – real estate (“project coordinator”) is responsible for coordinating and administering the delivery of real estate projects within the Real Estate division. As assigned, the project coordinator will collect and analyze project-level information and produce reports and dashboards to help ensure coordination of inter-departmental contributions to multiple projects and the efficient and consistent planning, execution, monitoring and controlling of elements common to the projects such as risk, schedule, resources, engagement, and Indigenous consultation, among others.

• Write briefing papers, business cases, submissions, reports and presentations to facilitate project approvals.
• Prepare requests for proposal; participate in the selection of consultants and contractors.
• Collect, analyze, and summarize project-level information and prepare status reports and dashboards.
• Prepare high level schedules for project delivery and resource management purposes.
• Coordinate the planning, execution, monitoring, controlling and reporting, and closing of project work activities, risks and budget.
• Assist with the preparation of project cost estimates.
• Book and facilitate meetings, record, and track open action items, issues and risks and ensure timely resolution.
• Coordinate and administer consultant activities, reporting on status and checking progress claims.
• Support contract administration for consulting services, including development of proposal requests, submissions, coordination of contracts, and review of deliverables, as required. Engage regularly with other VFPA departments to ensure a common understanding of roles and responsibilities and to support resource management and coordination of inter-departmental contributions to projects.
• Coordinate and participate in communication and consultation with project stakeholders.
• Identify opportunities for process improvements and implement approved changes.
• Provide recommendations and explore real estate strategy for the port authority, as required.
• Provide real estate knowledge to the project team, as required.
• Develop project document and records management plans and coordinate document control and records management.
• Prepare documentation, work instructions, and other training material for project team processes, practices, and tools.
• Identify opportunities for improvements and implement approved changes.