Project Coordinator

at  RWJBarnabas Health

JOB OVERVIEW:

RWJBarnabas Health is hiring for a Project Coordinator with our Corporate Plant Operations Department. This is a Full-Time, Day Position.

QUALIFICATIONS:

Required:

• Bachelor’s degree or equivalent work experience required,
• Two years experience minimum as project coordinator and/or administrator for a construction company or similar industry,
• Excellent written and interpersonal skills and demonstrated ability to interact effectively with all levels of resources throughout the organization,
• Proven ability to work in a fast-paced environment and work effectively under pressure,
• Highly organized, team player able to multitask on several different aspects of a project or multiple projects with deadlines and change course immediately while maintaining a positive attitude and strong work ethic,
• Demonstrated experience with computerized systems, database management and spreadsheet and word-processing programs to transform data and create projects
• Knowledge of construction industry including methodology, terminology, workflow/paper flow of design and construction activities as well as demonstrated knowledge of contract documents, specifications, and requirements preferred but not required,
• Experience with PeopleSoft a plus,
• Travel to various job sites as required,

SCHEDULING REQUIREMENTS:

• Days
• Full-Time

ESSENTIAL FUNCTIONS:

• Provide project coordination support to RWJBH Facilities Management Construction team
• Create capital requests and upload supporting documentation within the capital approval system under the direction of RWJBH Project Manager,
• Facilitate standard agreements and contracts between vendors and consultants under the supervision of RWJBH Project Manager,
• Assist RWJBH Project Manager with the completion of proper ICRA and Safety forms,
• Obtain quotes, create purchase order requisitions, process invoices, and follow up on payments as well as check requests and resolve discrepancies
• Create project reports by exporting data from internal capital, financial and project management systems
• Organize project related paperwork reporting, document filing, ensure all materials are current and properly filed and stored
• Upload documents to respective project management systems
• Schedule design and construction meetings and walkthroughs for RWJBH Project Manager
• Assist RWJBH Project Manager with schedules for project related walkthroughs and FF&E deliveries
• Act as liaison to RWJBH Project Manager for internal department and external communications
• Facilitate minor moves and relocations associated with capital projects
• Record minutes and take detailed notes during meetings as required
• Handle misc, administrative project related duties and ad-hoc requests from RWJBH VP of Facilities

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!