Project Coordinator

at  University of Glasgow

JOB PURPOSE

To be the main point of contact and support for a number of Principal Investigators (academic research leads) across the college for pre- and post-award research management, including application and costing support and post award project tracking and reporting.
To liaise with other teams within the College Research Support Office and University Services to ensure that effective communication takes place and a seamless research management support service is delivered to Principal Investigators.
To work with other college Project Coordinators in relation to college–wide research management support activity, as well as interdisciplinary activity between colleges and with external partners.

MAIN DUTIES AND RESPONSIBILITIES

1. Provide pre-and post- award advice and support to Principal Investigators, as required, from the initial identification of the funding opportunity through to the closure of the project. This will include application development, costing, bid writing support where appropriate, milestone planning and post award reporting and financial management.
2. Liaise with College research development staff to identify and actively manage the pipeline of funding opportunities and with the University Services Research Support Office regarding funder terms and conditions and other specialist advice, eg, for legal, insurance and contractual matters.
3. Develop and maintain appropriate relationships with key funders and provide expert advice to prospective applicants.
4. Undertake risk and feasibility assessment of proposed funding applications to mitigate risk and optimise funding.
5. Coordinate, plan, prioritise and execute application, costing and submission activities (including bid writing support where applicable) for grants and contracts, resulting in robust applications for approval and timely submission to funders.
6. Progress application outcomes and process awards from funders, sourcing feedback from funders where available and updating system accordingly. Maintain and ensure the integrity of all relevant project data on University systems.
7. Provide post award support, including that for ethics applications, project co-ordination, portfolio management (where appropriate), financial management and project change processes and control.
8. Support funder and other audits, ensuring adequate audit records are maintained and attend meetings with auditors, as required.
9. Provide management information and analyse data to inform both day to day decision making and also college research budgeting and strategy. Support the input to future College submissions to the Research Excellence Framework (REF).
10. Be actively involved in appropriate cross-college collaborative working to build networks, share best practice, develop web based resources and provide training.
11. Work with Principal Investigators and other College teams to ensure that the College maintains an accurate and complete record of staff publications. Promote an understanding of Open Access and support the process for obtaining open access rights for all possible publications.
12. Work with Research Support Administrators, delegating tasks as appropriate and providing support and coaching to ensure effective research administration support to Principal Investigators.
13. In liaison with college HR and Principal Investigators, assist in the workforce planning across different bids and awards to maximise the efficient use of research teams and minimise staffing disruption.