Project Coordinator

at  Vattenfall

Company Description
Vattenfall is a European energy company with approximately 20 000 employees. For more than 100 years we have electrified industries, supplied energy to people’s homes and modernized our way of living through innovation and cooperation. We now want to make fossil-free living possible within one generation. To be able to reach this ambitious goal we are looking for talented individuals who, in addition to their passion for their own role, also have strong team spirit and want to contribute to supporting a meaningful corporate mission.
Job Description

DO YOU WANT TO SHAPE THE FUTURE?

Within Project Delivery we focus on the people and put a lot of effort into creating a psychologically safe working environment. We are therefore looking for honest and open individuals with a positive mindset who are able to work in a team and build strong relationships to fit into our culture. We hope to find someone who is proactive in identifying opportunities for improvement and learning. Since we work across several countries, good command of the English language (both verbally and written) is important.
Developing and constructing a wind farm project is a complex process, managed by a multidisciplinary team of people and involving multiple components. Coordinating these resources effectively is crucial to ensuring that each project is constructed within agreed budget, timeline, quality and safety parameters.
The Project Coordinator works alongside the Project Team and is a key member who will be responsible for general support within meeting management, communication, finance/ procurement, governance/ structure as well as helping to ensure a high-quality, compliant and swift execution of the Procure-to-Pay (P2P) process where needed in BU Onshore.
The Project Coordinator provides project administrative and coordination and will also be an active member of the Project Coordinator & Admin Team, contributing to the continuous improvement of the project processes, standards and templates, sharing knowledge and best practices.

We offer an exciting and varied position within Vattenfall’s Wind business - a rapidly growing field offering excellent career opportunities. The main areas of responsibility are to support/ manage/ drive tasks within the project teams. Our projects vary in size from small, medium to large-scale construction projects. The role sits in the Project Delivery team Onshore and includes the following responsibilities:

• Setting up and maintaining project meeting structure including project meeting, event and all logistics.
• Preparing /collating/ distributing agendas and meeting presentations.
• Recording and distributing minutes and actions.
• Reports, presentations and other internal communication tasks within the project.
• Setting up the project in various digital environments and communication channels.
• Creating and continuously improving templates, standards, instructions and guidelines and to follow guidelines, best practices, knowledge sharing.
• Manage, process and monitor incoming requests related to Procure-to-Pay (P2P).
• Steers and peers Procure-to-Pay (P2P) processes and provides support in times of peaks.
• Manage approval process in connection with purchase orders, variation orders and contract management.
• Checking and timely approval of invoices in SAP.
• Create purchase requests, create good receipts / service entry, invoice handling and maintain purchase orders in SAP.
• Send purchase order documents to requestor and/or supplier.
• Manage communication with all requestors and cross-functional disciplines.
• Liaise with relevant project members/ Service Desk and project controllers.
• Follow Vattenfall’s way of working by using processes
• On/ offboarding project team members.
• Support in creating project tollgate documents and deliverables.
• Managing access rights, distribution lists, organisation charts and holiday schedules.
• Manage project review processes, lessons learned and monthly reporting days.
• Engage and communicate with relevant stakeholders such as but not limited to; Finance, Accounts payable, Project Controllers, Commercial Managers, Procurement, IT
• Support on ad hoc and miscellaneous topics.