Project Coordinator

at  Yokogawa

Not just a job, but a career
Yokogawa, award winner for ‘Best Asset Monitoring Technology’ and ‘Best Digital Twin Technology’ at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries.
Our aim is to shape a better future for our planet through supporting the energy transition, (bio)technology, artificial intelligence, industrial cybersecurity, etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect.
About the Team
Our 18,000 employees work in over 60 countries with one corporate mission, to “co-innovate tomorrow”. We are looking for dynamic colleagues who share our passion for technology and care for our planet. In return, we offer you great career opportunities to grow yourself in a truly global culture where respect, value creation, collaboration, integrity, and gratitude are highly valued and exhibited in everything we do.
This is a 2-year contract (Renewable) role as Project Coordinator. He/She is responsible for managing vendor invoice tracking and consolidation, ensuring accuracy and providing support to the INEOS Program Management Team in the preparation of customer invoices. This role involves coordinating with vendors, internal departments, and customers to ensure compliance with INEOS Program Procedures and timely payments.

Vendor Invoice Tracking and Consolidation:

• Track and monitor vendor invoices to ensure timely submission and resolution of discrepancies.
• Consolidate and reconcile vendor Invoices, Purchase Orders, and receipts to facilitate financial reporting.

Invoice Preparation and Support:

• Assist and coordinate with the other departments in the INEOS Program Management Team for the preparation of customer invoices, including verifying pricing, quantities, and all related supporting documentation.
• To assist in generating and distributing customer invoices in a timely and accurate manner, ensuring compliance with contractual terms and billing requirements.

Communication and Coordination:

• To Communicate effectively with vendors, internal departments, and customers to resolve Invoice-related queries, disputes, and issues.
• Provide support and assistance to customers regarding Invoice inquiries, billing disputes, and payment processing.

Record Keeping and Documentation:

• Maintain organized and accurate records of vendor invoices, customer invoices, and related financial documents.
• Assist in the preparation of financial reports, analyses, and reconciliations as required by management.

Process Improvement and Compliance:

• Ensure compliance with company policies, accounting standards, and regulatory requirements related to invoicing and financial reporting.

Requirements:

• Minimum diploma or bachelor’s degree.
• Good communication, interpersonal, and customer service skills.
• Knowledge of accounting software, Microsoft Office applications, and invoice processing systems.
• Prior experience in invoice processing, accounts payable/receivable, or administrative support is preferred.
• Ability to manage multiple tasks, prioritize workload, and meet deadlines.
• Adaptability and willingness to learn new processes and technologies.

Yokogawa is an Equal Opportunity Employer. Yokogawa wants a diverse, equitable and inclusive culture. We will actively recruit, develop, and promote people from a variety of backgrounds who differ in terms of experience, knowledge, thinking styles, perspective, cultural background, and socioeconomic status. We will not discriminate based on race, skin color, age, sex, gender identity and expression, sexual orientation, religion, belief, political opinion, nationality, ethnicity, place of origin, disability, family relations or any other circumstances. Yokogawa values differences and enables everyone to belong, contribute, succeed, and demonstrate their full potential.
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Please refer the Job description for details