Project Coordinator

at  York Group

The York group of companies is a family-owned business, with a deep commitment to our values and doing what we say. We are a highly innovative group motivated to disrupt and re-invent the construction industry by providing Construction Solutions Simplified™. York Construction was created in 2022 to provide general contracting services to York Realty – but within months, we are already building for third parties. So, while York Construction is a new company, it has deep roots and a high growth trajectory.
We are looking for a Project Coordinator to join our team that shares our energy and passion in building a company committed to transparent, honest, and simple construction services.

Job Responsibilities:

• Assists the project manager and superintendent with overall project performance including cost, schedule, safety and quality.
• Working with the design, construction, and leasing teams to deliver project documentation requirements through all project phases
• Assists in overall construction coordination, planning and identifying potential risks and resolving field technical issues.
• Performs quantity takeoffs and surveys to manage contract progress and reporting.
• Working with municipalities/authorities to coordinate permit applications
• Assists the project manager in crafting and issuing tender packages, subcontracts and supervises their process through the project lifecycle
• Attend client coordination and site meetings
• New project creation and general administration of cloud project management software
• Performs general administrative and recordkeeping functions including the review and distribution of documentation; preparation of correspondence and meeting minutes, tracking of project milestones and financial deadlines, maintenance of files, logs, drawings and specifications
• Manages the change management process by securing pricing from the vendor/subcontractor, reviewing and inputting the data and submitting the change request to the owner/consultant for approval.
• Facilitates the tracking of project milestones and financial deadlines; assistance with the creation of the project schedule; inputs and updates schedule throughout the project and reviews with Project Manager/Superintendent.
• Facilitates the review and distribution of drawings by following up with the trades/consultants; maintains the drawing log and drawing/sample transmittals.
• Coordinates the request for information (RFI) process, ensures RFIs are distributed to affected trades and maintains RFI logs within cloud project management software
• Prepares purchase orders for approval and assists with procurement of materials and equipment
• Prepares and tracks progress claims/invoicing and estimates
• Organizes project close-out by preparing warranty package and requirements; collecting warranties and O&M manuals; creating turnover documents and archiving documentation

What you bring to York:

• A bachelor’s degree or diploma in Construction Engineering Technology or equivalent work experience
• A minimum of 2+ years’ experience as a project coordinator
• Experience working on projects in a variety of sectors – light industrial and commercial
• A solid understanding of current building systems and materials
• A collaborative and flexible approach
• Ability to work in a fast-paced organization continually meeting deadlines
• Motivation, great organizational skills
• Excellent communication skills
• Strong computer skills with an aptitude for learning new programs. Familiarity with scheduling software, MS Office suite of products and Procore would be considered an asset
• Ability to work within the team and uphold York’s values

• Assists the project manager and superintendent with overall project performance including cost, schedule, safety and quality.
• Working with the design, construction, and leasing teams to deliver project documentation requirements through all project phases
• Assists in overall construction coordination, planning and identifying potential risks and resolving field technical issues.
• Performs quantity takeoffs and surveys to manage contract progress and reporting.
• Working with municipalities/authorities to coordinate permit applications
• Assists the project manager in crafting and issuing tender packages, subcontracts and supervises their process through the project lifecycle
• Attend client coordination and site meetings
• New project creation and general administration of cloud project management software
• Performs general administrative and recordkeeping functions including the review and distribution of documentation; preparation of correspondence and meeting minutes, tracking of project milestones and financial deadlines, maintenance of files, logs, drawings and specifications
• Manages the change management process by securing pricing from the vendor/subcontractor, reviewing and inputting the data and submitting the change request to the owner/consultant for approval.
• Facilitates the tracking of project milestones and financial deadlines; assistance with the creation of the project schedule; inputs and updates schedule throughout the project and reviews with Project Manager/Superintendent.
• Facilitates the review and distribution of drawings by following up with the trades/consultants; maintains the drawing log and drawing/sample transmittals.
• Coordinates the request for information (RFI) process, ensures RFIs are distributed to affected trades and maintains RFI logs within cloud project management software
• Prepares purchase orders for approval and assists with procurement of materials and equipment
• Prepares and tracks progress claims/invoicing and estimates
• Organizes project close-out by preparing warranty package and requirements; collecting warranties and O&M manuals; creating turnover documents and archiving documentatio