Project Manager - HR Transformation (18 month FTC)

at  Aztec Group

REPORTS TO HEAD OF PEOPLE SERVICES AND HR/FINANCE TRANSFORMATION DIRECTOR

The role will lead a major HR transformation project under the functional guidance of the Head of People Services and programme direction from the HR/ Finance Transformation Director. The role will work closely with the People Leadership Team, HR/Finance Transformation Programme Team and Transformation/Technology Implementation Partners to deliver the project.
The programme of change includes the operating model, with greenfield implementation of the Workday platform as the new main technology, overseeing the detailed business case, detailed project plan scoping, related process/tool changes, process change mapping/modelling, enhancement and process design, HR systems configuration, data standardization, reporting and analytics, change adoption planning and delivery, assignment of roles and resources, and project management and governance.
The role can be performed as hybrid between Aztec offices in Southampton, London and home office. Ad-hoc travel to other Aztec offices may be required on occasion.

SKILLS, KNOWLEDGE, EXPERTISE:

• Relevant project management qualifications (i.e. Prince 2, ADP, PMP) or equivalent is required.
• 7+ years’ experience managing medium-to-large scale complex HR technology implementation projects, including both business transformation and technology focus, is required.
• Previous experience of HR operating model transformation and implementation, managing systems projects (Workday, etc.), with a proven ability to lead complex workstreams, is needed.
• Prior experience in Workday implementation is essential, with ability in planning and managing a successful implementation, with a holistic approach across technology implementation, process re-engineering and organisation/capability, ideally in a complex and growing organization.
• Understanding of HR operating models and prior working experience in an HR function with awareness of HR policies, procedures, and best practice.
• Technical ability and knowledge to engage and challenge stakeholders and external partners
• Experience of continuous improvement practices, process design and technology enablement with passion for driving automation, scalable solutions, and self-service.
• Ability to partner with third party vendors from engagement through to project completion.
• Capable of coaching and educating by translating complex or unfamiliar concepts/processes into easy-to-follow topics to engage stakeholders and project team members.
• Able to analyse complex business problems, identify options and implement solutions.
• Ability to influence and communicate with internal and external business and technical stakeholders, at all levels.
• Driven to deliver, promoting discipline and governance, and holding people accountable
• Ability to work with people from different disciplines with varying degrees of technical experience
• Ability to provide leadership and promote teamwork through previous experience of managing project-orientated teams and work groups.
• Consultative approach to working with users in assessing needs and requirements
• Perseverance and assertiveness when managing role challenges and transformation journey
• Excellent oral and written communication skills
• Strong interpersonal and meeting facilitation skills
• Promotes effective teamwork and the spirit of partnership.
• Excellent problem-solving and organizational abilities
• Strong negotiation skills, with ability to advise, challenge and influence decisions.
• Strong computer literacy skills are essential; advanced user of MS Office products
  We will provide the training, both in house for relevant technical knowledge and professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do

• Provide full life-cycle project management for the project in conjunction with the overall Transformation Programme, People function, Finance, IT and relevant departmental leaders.
• Work with People function leaders to detail the business case, including business scope/objectives, project impact assessment, benefit tracking and change management requirements.
• Support the People function to identify and define business requirements and solutions, working with the Programme team to then refine solutions, develop, test, and implement.
• Plan, coordinate, and collaborate with Programme management, People function leadership, and operational partners, to lead the project through implementation and support phases.
• Manage project scope, timelines, resource, budget, and risk through maintenance of project documentation and creation and communication of status reports to management and stakeholders.
• Escalate “at risk” tasks or issues in accordance with the agreed scalation process.
• Gather status input from team members, maintain the project schedule, and publish status reports to project and Transformation Programme stakeholders.
• Identify, document, communicate, track, and resolve issues to help the team meet project objectives and timelines. Maintain project documentation for future reference and audits.
• Consult with Project Sponsors to develop business requirement documents, develop project charters, work breakdown structures, project schedules and milestone plans, risk management, communication plans, issue logs and decision logs.
• Support People function on analysis of issues or data; exercising expertise to determine appropriate actions; may recommend changes to existing procedures based on data analysis.
• Coordinate demonstrations of new systems, functionality, and prototypes of new solutions.
• Participation in People function and Programme teams, cross-functional committees, focus groups and meetings.
• Liaison between People function, People Team users, Programme management, workstreams and teams, Finance Transformation Programme, external partners, and other internal stakeholders.
• Coordinate and facilitate project team meetings, including agenda preparation, documentation of meeting discussion, and follow up items. Provide ongoing project decision communication.
• Advise and educate People team members on Workday technology/processes, and project management approach.
• Schedule and facilitate post-implementation reviews, lessons learned and project closure activities.